Office Support Specialist

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for Office Support Specialist in the Office of Medical Examiner and Trauma Services.

Health & Benefits:

• High Deductible Health Plan – bi-weekly premiums:
  Single $10.90 / Family $80.79 (includes a County Funded Health Savings Account of up to $2400 annually)
• Consumer Driven Health Plan – bi-weekly premiums:
  Single $82.58 / Family $286.79 (457 Deferred Compensation employee match)
• Eleven (11) paid holidays each year
• Vacation (Paid Time Off) = 2 weeks per year
• Up to 40 hours of Job Basis Leave for eligible positions
• Tuition Reimbursement (Up to $2K annually)
• Paid Parental Leave

Preferences:

• Knowledge of medical examiner operations.
• Public Records Request.
• Records Management.
• Knowledge of Peoplesoft.
• Receiver Experience.

This announcement will remain active until a sufficient number of applications has been received and may close at any time. Specifically, this position:

• Performs a variety of specialized office support work involving the use of a personal computer, a variety of software applications, and other office equipment at the Office of Medical Examiner and Trauma Services (OMETS).
• Interacts with the public, County staff, or vendors in order to obtain goods or services, assist in using agency or postal delivery services, equipment, programs, and/or facilities, collect fees, answer questions, identify service needs or locate missing materials.
• Prepares a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff and/or the public.
• Processes all public record requests for medical examiner reports, agency materials/information received by phone, fax, email, or in person in order to provide patrons with requested materials/information.
• Files a variety of medical examiner reports, correspondence, documents, requests received, and other forms and materials in order to provide documentation of activities and comply with agency and State records management, and agency operating policies and procedures.
• Maintains adequate amounts of a variety of supplies, materials and equipment in order to ensure availability of items needed for efficient operation.
• Reviews timecards, leave requests, and related documents in order to ensure medical examiner employees are paid correctly and leave balances are accurate.
• Sets up and maintains a variety of manual and/or electronic files in order to facilitate case or work management and tracking and facilitate storage and retrieval of information.
• Sorts mail and subpoenas direct it to the appropriate party in OMETS; proofreads printouts, summary reports, or on-screen data in order to identify data entry errors; opens files for new cases in order to facilitate case management and tracking.
• Retrieves information and summary reports from a variety of databases or spreadsheets in order to facilitate data and trend analysis, and/or provide data or information to staff, County officials, and/or the public.

Performs a variety of specialized office support work involving the use of a personal computer, a variety of software applications, and other office equipment. Works under close to general supervision according to set procedures but determines how or when to complete tasks.

• Requires six (6) months of clerical or closely related experience.

Special Certifications and Licenses

Required:

None.

Preferences Preferred:
Knowledge of medical examiner operations.

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of electronic…