Management Coordinator

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Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in more than 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over 1,000,000 units/beds globally.

Across its platforms, Greystar has nearly $79 billion of assets under management, including over $35 billion of development assets and over $30 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit

Performs various tasks and activities to provide administrative and clerical support to department(s) and/or managers.

This role provides administrative support and coordination, similar in scope and responsibility to an Administrative Assistant.

Excel proficiency should be at least an intermediate level, but Advanced preferred.

• Supports the Office Manager in ensuring that the office facilities are in working condition, including all office equipment, upkeep of office and kitchen supplies, and acts as liaison between the Company and vendors for repair and equipment maintenance.
• Maintains calendars for meetings, events, and other appointments, schedules appropriate meeting rooms/locations and time, and resolves scheduling and other conflicts as necessary to ensure effective use of time and resources. Also responsible for the planning, preparation, budgets, or any other items related to events and meetings.
• Responsible for managing the sponsorship program which involves vendor communication related to joining the local sponsorship program, tracking vendor payments, contact information, and follow-up to confirm participation and receipt of all funds.
• Collects and tracks all Greystar Gives monetary participation as well as volunteer hours for leadership and onsite team members. Prepares and distributes reporting monthly. Schedules volunteer opportunities with local charities, distributes the sign-up information, and handles all communication between the team members and the local charity.
• Makes travel arrangements for managers, team members, external consultants, visitors, and other dignitaries who have business with the Company by purchasing airline tickets, arranging hotel accommodations, and ensuring that materials and transportation or other resources are available at destination locations.
• Prepares documents, letters, presentations, and other communication materials for internal distribution; types and spell-checks documents; creates graphs and other displays; complies with document retention policies and acts as liaison for questions related to communication.
• Reviews and/or assists in preparing expense reports for certain managerial personnel by analyzing and evaluating information, reconciling receipts and supporting documentation, and coordinating with Accounts Payable as necessary to discuss issues, answer questions, or provide additional information.
• May handle incoming and outgoing mail, ensuring timely distribution of incoming mail, screening and sorting priority from non-priority items as directed, and preparing overnight and special mail delivery packages.
• May act as first point of contact for visitors and callers to the department by answering telephone, welcoming visitors, and addressing caller and visitor needs. Responsible for handling Resident Hotline and General Voicemails daily and distributing them to the appropriate team members.
• May coordinate the review process and ensure the timely distribution of all monthly reporting by working closely with the Regional Property Manager and Community Manager to meet deadlines as outlined by the management agreement.
• May assist in the due diligence and property takeover process by working on file audits, unit walk inspections, market surveys, and other required items requested by internal and external clients.

May be required to assist with special projects and/or audits as required by leadership. Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

• Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate…