Yacht Accounts Assistant

Provide financial administrative support to the Yacht Account Managers within the Company. Duties include, but are not limited to, general clerical, bookkeeping and accounting, A/P, assistance with crew-related issues, and project-based assistance such as refit and charter accounting. Interact and communicate with third-party representatives (i.e. Captain, Owner’s Rep, Owner). To reflect and maintain a professional company image whether in-person, through telephone interaction or when attending industry-related functions.

• Initiate and supervise the set up of Bank Accounts and Credit Cards for new vessels and Captains
• Assist with accounts payable – including data entry, check processing, wire transfer entry, check mailing and document scanning
• Assist with payroll processing, including knowledge of tax and foreign withholding regulations, processing wires, ACHs and checks, payroll liability calculations and payments
• Assist with month-end audits of the vessel’s cash and credit card accounts
• Assist with maintaining crew documentation, including knowledge of yacht ratings and US and foreign Visa issues
• Assist with annual W-2 and 1099 processing
• Assist with annual forecasts & budgets
• Assist with budget discrepancies to the captain monthly
• Assist with new bank account setup and credit cards as needed
• Assist with email monitoring, bill payment, etc., when a yacht account manager is on holiday
• Answer phones, meet and greet ‘walk-ins’

• Banking – deposits at local bank branches
• Post office, Fed Ex handling
• Order office supplies, general Fairport office support and errands as needed
• Attend boat shows and other industry-related events

• Must be computer proficient – software used will include Microsoft Office including Excel, Word, Adobe, Microsoft Outlook, Quicken and Quick Books
• Duties require professional verbal and written communication skills. Basic office and filing skills
• Friendly and cheerful attitude with excellent interpersonal skills
• Acquire knowledge of industry standards and lifestyle

Independent, Unbiased, Ethical. We Are Fairport

Fairport Global is here to help you navigate all the safety, technical, and administrative aspects of luxury yachting.