Administrative Assistant

Join to apply for the Administrative Assistant role at Becker & Poliakoff, P.A.

Fort Lauderdale, FL | Salary: $75,000.00 – $90,000.00

Becker has been recognized in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024 and 2025. Join our award‑winning, diverse, multi‑practice commercial law firm that values client‑focused services and a culture of collaboration, creativity, and growth.

We offer a comprehensive benefits package including employer‑paid health benefits, mental health coverage, and a 401(k) match. All new hires receive individualized training on industry‑standard software and role‑specific responsibilities.

• Answer and direct incoming phone calls to appropriate personnel within the Collections and Foreclosure Department.
• Open and close files per standard operating procedures.
• Distribute E‑Service documents received from Court to relevant parties, maintaining proper records and tracking of communications.
• Process incoming and outgoing mail.
• Provide general administrative support, including data entry.
• Order title commitments as part of the foreclosure process for the paralegals.
• Work with accounting software to manage and track financial transactions.
• Perform other tasks as assigned to support the overall function of the collections and foreclosure team.

• Strong communication and interpersonal skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Understanding and adherence to compliance.
• Strong time management skills with a proven ability to meet deadlines.
• Ability to organize files and workflow efficiently.
• Ability to work independently and as part of a team.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) or related software.
• Familiarity with iManage, Law Base, and Aderant a plus.

• Professional and confidential.
• Composed under pressure.
• Well‑spoken.
• Patient.
• Able to listen with compassion and empathy.
• Able to manage difficult conversations.

• High school diploma required; additional education in business administration or a related legal field preferred.

Becker is committed to diversity in the workplace. We strive for a workplace that welcomes and respects all employees regardless of protected class status—including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also value differences in educational level, life and work experience, socio‑economic background, and personality.

Becker adopts hiring practices that value and utilize contributions from people with diverse backgrounds and perspectives, recruiting, employing, training, developing, and promoting employees on the basis of qualifications, competence, and merit. We believe all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law.

• Seniority level:
  Entry level.
• Employment type:
  
  Full‑time.
• Job function:
  Administrative.
• Industry: Law practice.