Accounting Specialist

Ultimate Resort Vacations is a luxury resort representation company, providing world-class services to luxury resorts across the Caribbean. With a proven track record of creating memorable guest experiences, the company offers services in sales, reservations, purchasing, revenue management and finance.

“To create lasting memories and experiences one guest, one hotel, one destination at a time.”

In support of our mission statement, we will deliver five-star service, from highly trained and motivated employees. Our Company will hold dear the values of our clients and partners, as well as play an integral role in the betterment of our communities.

Our Company believes in the fundamental principle that treating our employees with respect, integrity, and kindness will in turn promote our employees to deliver the finest in service to our guests and clients.

We are seeking a detail-oriented and analytical Accounting Specialist to manage and maintain accurate financial records for our organization. The ideal candidate will be proficient in accounting software and generally accepted accounting principles (GAAP), and capable of supporting the finance department's daily, monthly, and annual activities.

• Invoice Generation: Generate accurate guest invoices and payment links based on room charges, food and beverage orders, and other ancillary services, ensuring proper billing codes and details are included.
• Chargebacks- analysis and resolution
• Data input: Entering financial information such as vendor details, invoice amounts, payment dates, and account codes into the accounting system
• Data verification: Checking source documents against entered data to identify and correct errors
• Record keeping: Maintaining organized electronic and physical files for financial documents
• Bank statement reconciliation: Matching bank transactions to accounting records.
• General ledger updates: Posting transactions to the appropriate general ledger accounts
• Invoice processing: Entering invoice details and routing them for approval
• Customer account management: Updating customer payment information in the system
• Credit card payments: Post daily with accommodation invoices
• Wholesaler payments: Post daily and follow up when there is a discrepancy
• Reporting: Generating basic financial reports as needed.

• Attention to detail: Ability to carefully review information for accuracy
• Strong organizational skills: Adept at working on multiple projects
• Hotel/Resort accounting experience: Preferred
• Basic understanding of hospitality operations and guest billing procedures
• Numerical aptitude: Comfortable working with numbers and financial calculations
• Strong typing accuracy: Efficiently entering data with minimal errors
• Accounting knowledge: Basic understanding of accounting principles and terminology
• Practical knowledge: Full understanding of what has been posted and then must be verified/balanced with the accommodation report. If any discrepancies are discovered, it must be corrected before the month-end-closing date
• Software proficiency: Expertise in accounting software applications like Quick Books, Sage, or Net Suite, Cybersource, Amadeus, and Data Plus
• Data entry skills: Familiarity with data entry procedures and techniques
• Effective communication skills: both written and verbal
• Strong analytical and problem-solving abilities
• At least 1-year general accounting experience
• Teamwork: Ability to work as part of a high-functioning team

• College degree preferred, or pursuing a college degree in Accounting or Finance

• Office-based, working on a computer workstation
• Involves interaction with other accounting staff, accounts payable/receivable teams, and other departments
• Requires meeting deadlines and maintaining an elevated level of productivity