Accounts Payable Manager

Responsibilities

• Maintains financial records for company by analyzing balance sheets and general ledger accounts
• Provides financial status information by preparing special reports; completing special projects
• Maintains general ledger accounts by reconciling accounts payable detail and control accounts
• Secures financial information by completing database backups; keeping information confidential
• Logs and files RMAs
• Oversees parts invoicing including processing invoices with errors and identifying root cause of the issues and eliminating them
• Improves and maintains invoicing for all equipment shipments and reconciling to customer’s deposits on a timely basis
• Monitor in-coming calls for opportunities to improve customer service
• Improve internal communication within A/P department for at least the top 20 vendors/exceptions and their current status to provide consistent information throughout the company and external parties
• Work with A/P Specialist Sr. to reduce past due accounts
• Maintains accounting ledgers by posting monthly account transactions. GL Account Analysis vs. Aging
• Maintains accounting controls by following policies and procedures; complying with federal, state, and local financial legal requirements
• Insure resale certificates are complete and current
• Improve the maintenance of vendor contact information, credit card information, and related data
• Standardize processes in the A/P department to foster best practices
• Support Month end and year end closing
• Responsible for certain Finance/Accounting duties
• Updates job knowledge by participating in educational opportunities; reading professional publications
• Accomplishes accounting and organization mission by completing related results as needed
• Avoids legal challenges by complying with legal requirements
• Document workflow and work procedures
• Supervise the A/P personnel and related duties
• . Insure tight controls of vendor master set-up and ongoing maintenance
• . Ensure timely payment of accounts payable
• Deep knowledge of travel and expense reporting