Receiving Processor

Job Title

Receiving Processor

Full-time

Lewis Marine Supply is a fast‑growing, high‑volume 60+ year established Marine Distributor and Retailer located in sunny South Florida, with locations throughout the southeastern US. We are committed to providing exceptional customer service and high‑quality products to our customers and community and strive to create a welcoming environment where customers can enjoy a seamless shopping experience.

The Receiving Paperwork Processor supports the accounting and operations teams by reviewing, verifying, and processing all documentation related to incoming shipments. This role ensures accurate record‑keeping, timely invoice matching, and proper reconciliation of receiving paperwork, helping maintain reliable financial and inventory data.

• Documentation Review & Verification
  • Review receiving documents, including packing slips, bills of lading, purchase orders, and receiving reports.
  • Verify that quantities, item descriptions, and pricing match purchase orders and invoices.
  • Check for missing, incomplete, or incorrect paperwork and follow up with vendors or internal departments.
  • Identify discrepancies and coordinate with warehouse, purchasing, and accounting to resolve issues.
• Accounting Coordination
  • Match receiving paperwork to vendor invoices for accurate three‑way matching.
  • Enter receiving‑related data into accounting or ERP systems.
  • Assist in processing invoices once receiving documentation is validated.
• Recordkeeping & Data Management
  • Maintain digital and/or physical filing systems for receiving documents.
  • Update logs, spreadsheets, and internal databases to track incoming shipments and related documentation.
  • Ensure compliance with company record retention policies and audit requirements.
• Communication & Collaboration
  • Work closely with warehouse staff to confirm receipt of materials and resolve documentation issues.
  • Communicate with vendors regarding missing or incorrect paperwork.
  • Collaborate with purchasing to clarify order details or discrepancies.

• High school diploma or equivalent.
• Experience in accounting, AP/AR, procurement, or inventory control is a plus.
• Strong attention to detail and accuracy in data entry.
• Good organizational, communication, and problem‑solving skills.
• Ability to manage multiple tasks and meet deadlines.

• Competitive pay based on experience.
• Opportunities for advancement and career growth.
• Comprehensive benefits program for you and your eligible family members, including medical, dental, vision, and supplemental coverage.
• Company‑paid life insurance, short‑term disability, and long‑term disability.
• Matching 401(k).