Gardens Rental Coordinator; Seasonal

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POSITION TITLE: Gardens Rental Coordinator (Seasonal) (Hourly)

REQUISITION #: req
8346

DEPARTMENT: Cultural Services

LOCATION: GARDENS ON SPRING CREEK

BENEFIT CATEGORY: Variable Hourly Hourly Employee Benefit

EMPLOYMENT TYPE: Part‑Time Hourly

FLSA STATUS: Non‑Exempt

HOURLY RATE: $22.00 per hour (based on relevant experience)

Final date to receive applications: 3:00 p.m. MT on 3/13/2026

The City of Fort Collins is a bias‑conscious employer. You will receive an email acknowledgement when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews.

The Gardens Rentals Coordinator is a seasonal position supporting the Event Department from April through October. The primary focus of this role is the coordination and facilitation of private event rentals at The Gardens such as weddings, youth birthdays, celebrations of life, retreats and more. Duties include serving as the primary point of contact, managing inquiries and bookings, overseeing day‑of venue operations, and coordinating the staffing and resources needed for successful rental execution.

Additional responsibilities include day‑of facilitation of large public events such as concerts, providing administrative support to the Event Department overall, and periodically supporting front‑desk operations. This seasonal position averages approximately 30 hours per week, fluctuating between 24–40 hours per week based on event scheduling and venue needs. Hours include regular weekday administrative office shifts in addition to weekend and evening event shifts.

• Serve as primary point of contact for all rental clients—answer questions, schedule and lead tours and meetings, and handle booking and contracts for weddings, meetings, corporate gatherings, birthday parties, and other private rental events.
• Coordinate resources including staffing and supplies for private event rentals.
• Manage day‑of execution of private rental events.
• Operate technical systems with attention to detail and skill (virtual inquiry forms, booking software, calendar and scheduling systems, layout software, payment systems).
• Assist with marketing efforts related to private event offerings, including social media content, tabling opportunities, photography projects and more.
• Support the Event Department with administrative and other needs (internal and external communications, preparing and organizing supplies, compiling surveys and reports, supporting research efforts, inventory projects, and other duties as assigned).
• Assist with the execution of public events, supporting with duties such as volunteer management and vendor coordination.
• May serve as hospitality coordinator during concert events—responsible for managing dressing rooms and catering for artist and crew teams.
• Schedule, as needed, to support front‑desk operations during events or daily visitation.
• Function independently or as part of a team, depending on the scale of the event.
• Assist with physical setup and teardown of events as needed.
• Work with volunteers and staff from all departments to provide high‑quality event experiences for all Gardens visitors.

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation—leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver…