Senior Administrative Specialist

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We are seeking a highly motivated and detail-oriented Senior Administrative Specialist to join our team. In this crucial position, you will lead the internal recruiting and hiring process, managing job postings, applicant tracking, interviews, and coordination with managers to ensure a fair, efficient, and compliant process in alignment with Larimer County Human Resources guidelines. You will also provide guidance and supervision for the Culture and Engagement Specialist, guiding and mentoring initiatives, supporting professional development, and collaborating on programs and strategies that foster a positive, engaging workplace culture.

In addition to recruitment and supervision, you will provide high-level administrative support to senior leadership, including the Deputy Public Health and Environmental Health Directors, helping to coordinate schedules, meetings, projects, and communications across the department. You will serve as a central point of contact for both staff and leadership, ensuring smooth operations, effective workflow, and alignment with departmental goals.

This is a full-time position. During the initial six-month probationary period, the individual hired may telework up to one day per week, if business needs allow. After successfully completing the probationary period, the individual may telework up to two days per week, depending on business plans and operational needs.

LCDHE works to provide everyone in Larimer County the opportunity for a healthy life and values strategy, professionalism, equity, and teamwork. We are dedicated to fostering a workplace where all individuals, including those from historically underrepresented or marginalized communities, feel respected, supported, and empowered. Our organization is committed to creating an environment rooted in belonging and opportunity. We recognize that unconscious bias can undermine our efforts, so we actively engage in ongoing education, training, and open dialogue.

To be considered for this position, please attach a cover letter and resume to your application.

• Lead the internal recruiting and hiring process, including creating job requisitions, posting internal opportunities, tracking applicants, coordinating interviews, and supporting managers in selection decisions in compliance with Larimer County HR policies.
• Provide guidance and supervision to the Culture and Engagement Specialist, ensuring alignment and coordination of employee engagement initiatives, training programs (including systems support with the Office of Communication and Technology), onboarding, staff orientation, and department events. Advance programs that strengthen workplace culture and support continuous staff development.
• Facilitate or co‑facilitate internal work groups, team meetings, and cross‑departmental projects to promote collaboration, communication, and alignment with departmental goals.
• Provide high‑level administrative support to senior leadership, including the Deputy Public Health and Environmental Health Director, by managing calendars, scheduling meetings, preparing reports, coordinating communications, and supporting special projects.
• Coordinate internship inquiries and student placement processes; serve as the initial point of contact for prospective interns and students, and ensure a smooth onboarding and engagement experience.
• Serve as a central point of contact for staff and leadership, ensuring smooth workflow, effective communication, and consistent implementation of departmental policies and procedures.
• Oversee administrative operations, including document preparation, data management, customer service, and administrative processes; recommend, develop, and implement administrative policies and procedures; interpret and communicate County and departmental policies, rules, and regulations; conduct research and route complex inquiries appropriately.
• Establish, maintain, and adjust appointments, activity calendars, and work schedules for individuals and work groups to support operational efficiency and leadership priorities.