School Health and Office Assistant; SHOA

School Health and Office Assistant (SHOA)

Schedule: Full time, School Year Calendar (190 Days + 20-30 hours summer work)

Position Summary: The SHOA plays a critical role in ensuring smooth daily operations at AXIS by managing health services, tracking attendance, assisting with front office support, and leading the coordination of AXIS’s after‑school enrichment program, AXIS Enrich. Working side‑by‑side with the Office Manager and under nurse delegation, this position requires a high level of professionalism, warmth, flexibility, and attention to detail.

• Health Office Duties (in collaboration with the school nurse)
  • Administer first aid and daily care to students; maintain a well‑stocked, organized health office
  • Manage medication storage and administration per policy
  • Monitor immunization compliance and manage health documentation in accordance with state regulations
  • Implement student health and emergency plans under nurse delegation
  • Conduct vision and hearing screenings; maintain accurate logs and referrals
  • Communicate with families regarding student health concerns
  • Coordinate and execute required annual health inspections for school, preschool, and kitchen licenses
  • Accompany students to medical facilities when necessary
  • Maintain confidentiality and uphold all school health laws and policies
• Health and Student Support
  • Serve as the on‑site lead for implementing student health plans, including 504, IEP‑related health services, emergency care plans, and individual health plans (IHPs)
  • Provide daily care and first aid to students; administer medications and procedures according to established policies and delegation guidelines
  • Monitor and document student health needs, including chronic conditions and functional mobility supports, ensuring accommodations are followed throughout the school day
  • Maintain and update student health records in compliance with HIPAA and FERPA; uphold confidentiality at all times
  • Monitor immunization compliance and manage infection control procedures
  • Plan and coordinate annual vision and hearing screenings, including scheduling, staffing, data collection, and follow‑up with families
  • Participate in student support meetings as needed; provide relevant documentation and input for 504, IEP, and health eligibility determinations
  • Communicate with families regarding student health concerns in a professional, compassionate, and timely manner
  • Refer families to community health resources as appropriate
  • Accompany students to medical facilities when needed
  • Keep the health office well‑stocked, organized, and compliant with safety procedures
  • Serve as backup for incoming phone calls throughout the day as needed; cover the front desk during lunch breaks
  • Maintain positive relationships with students and families
• Attendance and Enrollment Management
  • Track daily attendance; contact families regarding unverified absences and maintain documentation for tardies, early dismissals, and truancy follow‑up
  • Manage enrollment documentation and records, ensuring all required forms are submitted and up to date, including immunization records and emergency contact information
  • Collaborate with the school nurse and administrative team to review enrollment data and promptly flag students who may require medical support, individualized health plans, or medication needs
  • Input and maintain accurate student data in the school’s Student Information System (SIS)
  • Communicate with families regarding missing paperwork and deadlines; support families in completing forms as needed
  • Maintain confidentiality and compliance with student record policies (FERPA)
  • Prepare and send attendance letters in alignment with school policy and Colorado attendance laws
  • Identify and flag patterns of chronic absenteeism or tardiness; work collaboratively with families to support improved attendance
  • Notify the principal of attendance concerns and potential truancy cases
  • Maintain documentation required for compliance reporting and school audits
• Lunch Operations and Food Program Compliance
  • Oversee school lunch operations and compliance with federal/state food program requirements
  • Manage Free & Reduced Lunch application process and reporting
  • Ensure food…