Executive Assistant

In 2010, CGT Global was created to change the entire life science and medical industry. We accelerate research and clinical trials through our expansive Collection Centers, state-of-the-art cell manufacturing laboratories, and by actively building the largest global network of hospitals and clinics. In doing this, we change the landscape of research and clinical projects, effectively, efficiently, and at the speed in which patients expect.

That means new cures and treatments can reach patient care faster, giving months and years back to the people afflicted with serious medical conditions.

Our Mission: We accelerate the cure and prevention of significant medical conditions at life changing speed.

We are seeking a dynamic, highly organized, and proactive Executive Assistant to support our Executive Team, reporting to the CEO and COO. This is a high-visibility role requiring exceptional judgment, attention to detail, and the ability to manage competing priorities with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, is solutions-oriented, and brings a high level of initiative and confidentiality to every task.

Key responsibilities in this role are:

• Provide comprehensive administrative support to the Executive Team, including managing schedules, drafting communications, and coordinating meetings.
• Own and execute projects and initiatives from inception to completion with minimal oversight.
• Manage and coordinate complex calendars across time zones and proactively resolve conflicts.
• Prepare executives for meetings, events, and travel with all necessary information and documentation.
• Plan and manage domestic and international travel, optimizing for both time and cost.
• Assist with HR-related tasks (up to 25% of time), including onboarding support and policy coordination.
• Draft agendas, take meeting minutes, and ensure follow-up actions are completed.
• Review and process contracts, NDAs, and other documents, flagging discrepancies as needed.
• Oversee corporate travel memberships and credit card usage programs.
• Act as a gatekeeper and liaison for internal and external stakeholders.
• Prepare facilities and logistics for visitors and special events.
• Continuously improving systems, tools, and workflows to enhance executive team efficiency.

Qualifications:

• Minimum of 5 years’ experience as an Executive Assistant supporting VP-level executives or higher (C-Suite experience strongly preferred).
• Advanced proficiency in Microsoft Office Suite; ability to adapt to and implement new tools.
• Exceptional and demonstrated organizational, time-management, and project management skills.
• High level of integrity, discretion, and confidentiality.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and emotional intelligence, with a service-oriented mindset.
• Proven ability to multitask, prioritize, and maintain composure under pressure.

CGT Global is an equal opportunity employer
, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by applicable law.

Founded in 2010, we know how important biospecimens are to medical research and how frustrating it can be waiting for samples.

CGT Global is dedicated to accelerating research projects at life-changing speed to aid in the development of new treatments and even cures for patients worldwide.