Executive Assistant - OWA Corp office

Description

The Executive Assistant serves as a central point of contact for internal and external stakeholders, handling confidential information with professionalism and supporting the execution of projects that advance the resort’s marketing, revenue, and guest engagement goals.

• Provide executive-level administrative support to the Property Manager including calendar management, meeting coordination, and travel arrangements
• Serve as a liaison between the Senior Director and internal departments, vendors, community partners, and executive leadership
• Support the various teams with cross‑department communication, scheduling, and administrative needs
• Prepare presentations, reports, and departmental documentation for leadership meetings
• Manage project tracking and timelines across departments, ensuring deadlines are met and deliverables are communicated
• Process purchase orders, invoices, and budget documentation, maintaining accurate and organized financial records
• Assist with correspondence, memorandums, and public‑facing communications as needed
• Coordinate logistics for department events, workshops, and team meetings
• Maintain filing systems and shared drives for organized departmental records
• Handle confidential information and sensitive materials with discretion
• Support other administrative functions as directed by the Property Manager
• Other duties as assigned

• Minimum three (3) years of executive‑level administrative experience is required, preferably in marketing, hospitality, or resort operations
• Exceptional organizational, written, and verbal communication skills
• Proficiency in Microsoft Office Suites and project management systems is required
• Proven ability to manage multiple priorities in a fast‑paced environment
• Professional demeanor and discretion when handling confidential information
• Ability to work flexible hours, including occasional evenings or weekends during peak event periods
• Ability to operate effectively in a fast‑paced, event‑driven environment
• Excellent writing, editing, and verbal communication skills
• Highly organized, detail‑oriented, and able to manage multiple projects and deadlines in a fast‑paced environment