Reporting and Project Closeout Coordinator; Toxicology Emergency Response Program

ABOUT YOU

Are you passionate about the environment and ready to join an inclusive workplace, committed to leading new ideas and pathways and to delivering value? If the answer is “Yes!” then we have an exciting career opportunity for you.

Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions. Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients. We strive to optimize environmental resiliency in a way that effectively complements our clients’ decision-making and operations and efficiently fulfills their project requirements.

We have over 125 offices across the United States, Canada, Europe and Australia and are approaching 3,500 employees – all ready to provide solutions for environmental needs.

Our Reporting and Project Closeout Coordinator role is based out of North Little Rock, Arkansas.

The Reporting and Project Closeout Coordinator will support our Toxicology Emergency Response Program (TERP) within the Emergency Response division by leading and maintaining standardized project reporting and closeout processes following TERP project demobilization. This role ensures that project reports and other deliverables are completed, reviewed, and properly managed in accordance with quality and program expectations.

This role will support the planning, drafting, editing, review, tracking, and finalization of TERP project deliverables, while maintaining schedules and ensuring quality and consistency across all reports. They will work closely with TERP Project Managers, providing mentorship and guidance to improve report development and closeout efficiency, and will communicate issues or risks to the TERP Director and Quality Management.

This role will also support Emergency Response division-wide data and document management efforts, including QA/QC of incoming field data; creation and maintenance of project folders; and organization of work plans (e.g., SAPs, HASPs) and other field documentation (e.g., daily safety briefing records, analytical sampling sheets). Through these activities, the Reporting and Project Closeout Coordinator will help sustain deliverable quality initiatives consistent with our Quality Management program and the Emergency Response division’s leadership’s objectives.

As a key member of the team, this role will be responsible for a full range of activities, including:

• Facilitates the development, production, review, completion, and submission process for final reports for TERP within the Emergency Response division;
• Helps maintain the standard that Quality Management sets for deliverables and internal processes;
• Interacts with laboratories, Data Managers, and Project Managers, as needed, to ensure timely reporting of project-related laboratory data;
• Coordinates the production of deliverables between each project’s respective Project Manager, Project Data Manager, and Project Technical Director;
• Support TERP Standard Operation Procedure development;
• Facilitates the creation and organization of project files;
• Engages and interacts with data validation groups to ensure data validation reports, if needed, are prepared prior to project report completion;
• Coordinates and assists with the training of staff to develop effective report writing techniques;
• Perform other reporting and project closeout duties as assigned.

To perform this job successfully, individuals must be able to perform each duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree in science, business, or technical writing with 3-5 years of experience in scientific quality assurance and data analysis;
• Advanced computer and data management skills in a Windows-based platform with expert-level knowledge of Microsoft Office Suite (required).
• Understanding of environmental sampling processes (required);
• Understanding…