Fleet Services Clerk

Under direct supervision, performs general clerical support duties in the Fleet Services Division of the Financial Services Department.

• Processes required documents into the Fleet Management system. Processing tasks may include entering data into the computer, generating work orders, reports and forms.
• Processes annual registration renewals for all applicable Town units.
• Performs general clerical duties, to include assisting incoming customers in person or via the main Fleet Services telephone line, filing work orders and/or other Fleet-related documents; scanning documents into the Fleet Management system and assist customers with general questions requiring knowledge of policies and procedures.
• Produces weekly preventative maintenance (PM) reports.
• Orders, receives and picks up parts (as necessary), utilized for the maintenance of Town fleet vehicles and/or equipment.
• Transports fleet vehicles to and from customer/vendor locations on an as needed basis.
• Operates various types of office equipment to include computers, copiers, scanners, fax machines, binding machine, etc.
• Provides clerical relief support duties to include typing, filing, sorting, and retrieving records; cash handling; bookkeeping; operating computer equipment; data entry; photocopying; collating materials; performing mathematical calculations with proficiency; and other tasks as assigned.
• Adheres to departmental, personnel, and safety policies and procedures.
• Assists co-workers and other departments as needed.
• Informs supervisor of all work activities.
• Performs other duties as assigned.

• A High School Diploma or General Equivalency Diploma (GED) is required.
• Must have a valid Texas driver’s license and driving record must be in compliance with Town policy.
• One or more years of general office work experience and/or equal formal training in required tasks, is required.

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.*

• To perform essential functions of the job must be able to see, talk, hear, and write.
• May be required to move various boxed documents or equipment/vehicle parts weighing up to 50 pounds with the use of a dolly for assistance.
• Must be able to lift up to 50 lbs. of heavy file boxes, equipment, etc.; file and retrieve items stored on high shelves; walk, bend, stoop, reach and climb

* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have a general knowledge of modern office practices and procedures to include Microsoft Word, Excel and Outlook.
• Must have excellent English communicative skills, both oral and written, to include spelling, grammar, punctuation, and sentence structure.
• Must be skilled in the operation of personal computer operations.
• Must have good data entry skills with speed and accuracy.
• Must be able to understand and carry out oral and written directives; work well under pressure and stress; handle multiple tasks; prioritize and organize work assignments.

Must work effectively and efficiently with customers and maintain a pleasant and friendly demeanor at all times.