Influencer Partnerships Coordinator

We are seeking a highly organized and process-oriented Influencer Partnerships Coordinator to join our team. In this critical support role, you will ensure the seamless execution of influencer campaigns by managing the logistics, documentation, and communications that keep our programs running smoothly. Your attention to detail and commitment to following established procedures will be essential to the success of our influencer partnerships, from initial outreach through to campaign completion and payment confirmation.

Research, identify, and shortlist potential partners primarily on Meta (Instagram/Facebook) and Tik Tok, with opportunities to expand to You Tube, Linked In, and other platforms as needed.

Initiate and track all outreach communications, maintaining accurate records of contact and response.

Prepare and coordinate contracts, compliance forms, NDAs, and other essential documentation, ensuring accuracy and timely completion.

Guide new partners through every step of onboarding, collecting required information and ensuring all files are up-to-date and properly stored.

• Maintain campaign trackers, monitor deadlines, and ensure deliverables are submitted on schedule.
• Check influencer content for brand compliance and quality, liaising with internal teams for approvals as required.
• Serve as a reliable point-of-contact for influencers and clients, providing updates and addressing requests promptly.

• Work closely with the agency’s social media team to ensure influencer contracts include all necessary usage rights and permissions required for campaign amplification, including paid social advertising.
• Guarantee that all contractual terms support the agency’s ability to promote influencer content across paid and organic channels.

• Oversee the entire workflow from first contact through to campaign wrap-up and payment processing, ensuring each step is completed correctly and efficiently.
• Verify payment details, submit invoices and documentation, and follow up as needed to guarantee timely compensation for partners.

• Build positive working relationships with influencers and clients, fostering ongoing collaboration.
• Proactively identify and address potential issues, escalating to leadership when needed.
• Participate in campaign planning and debriefs, offering insights to optimize future processes.

• Minimum 2 years of experience in roles requiring meticulous organization, record-keeping, and process management (e.g., project coordination, campaign support, social media operations, or similar).
• Experience in Microsoft Office platforms (Teams, Outlook, Excel in particular).
• Experience working in project management platforms like Monday, Planner, Asana.
• Familiarity with Meta (Instagram/Facebook), Tik Tok, and other major social platforms.
• Exceptional attention to detail and accuracy in handling contracts, compliance documents, and payment workflows.
• Strong written and verbal communication skills.
• Experience using campaign management or influencer marketing platforms is a plus (e.g., Tagger/Sprout Social, Creator
  
  IQ, Later).
• Outstanding organizational and time management skills; comfortable managing multiple projects and deadlines simultaneously.
• Collaborative team player with a service-oriented approach.
• Proactive in identifying roadblocks, proposing solutions, and escalating as appropriate.
• Bachelor’s degree in Marketing, Communications, Business, or related field preferred.
• Experience in travel, destination marketing, or hospitality industries are a plus.