Legal Operations Specialist - Contracts Paralegal

Department

Legal Affairs

The Legal Operations Specialist - Contracts Paralegal will work within the Legal Affairs department of Sarasota Memorial Health Care System (SMHCS) and encompasses a wide range of paralegal responsibilities focused on maintaining efficient legal operations and providing support for administrative matters. This position will have a key role in supporting various internal processes, including, but not limited, to contract management, invoice management, claims management and legal matter management.

This individual will play a pivotal role in tracking law firm billing, ensuring accurate record retention, project management, and optimizing legal department resources. This role requires a high level of organization, attention to detail, a steadfast positive attitude and motivation to gain experience in an in-house legal department setting. Serve as the administrator and subject matter expert for core legal technology platforms, including contract lifecycle management, matter management, and e-billing systems.

Act as a liaison between the legal department and all other internal departments.

• Minimum two (2) years of experience within an in-house legal department, law firm, or comparable support services department.
• Bachelor’s degree required; additional relevant experience will be considered on a year-for-year basis in lieu of the degree requirement.

• Prior experience or knowledge of legal systems and technology and familiarity with non-disclosure agreements.
• Highly proficient using MS Office (Outlook, Word, Excel) with demonstrated ability to learn and use new computer software and systems.
• Understanding of and experience with claims, risk management, and/or litigation processes.
• Knowledge of legal terminology and experience with drafting documents.
• Expertise in creating and maintaining documents and formatting, inputting, proof‑reading, editing, retrieving, and copying.
• Excellent written and verbal communication skills.
• Excellent time management skills and attention to detail, with a high degree of accuracy and success in delivering to key deadlines.

• Reviewing and revising contracts and ensuring adherence to company policies, other requirements, and conformance to master agreements.
• Reviewing appropriate terms and conditions, coordinating with internal legal counsel and business units for acceptance of any non‑standard agreement terms where necessary.
• Coordinating and tracking a large volume of contracts and providing advice and guidance regarding contract requests.
• Communicating strategic advice and guidance to internal procurement teams and business/operational clients of all levels regarding business and legal issues and risks.
• Escalating contractual issues or risks to attorneys, providing suitable background on the transaction, concise summaries of the issues and risks, and suggested mitigation strategies.
• Organizing, analyzing, cross‑checking and validating information.
• Preparing correspondence, checking and editing legal forms and documents for accuracy.
• Gathering, assembling and analyzing information from a variety of sources to prepare and format contracts and other documents for legal review.
• Maintaining electronic filing systems for contracts and other legal documents.
• Performing project administration responsibilities and other assignments as directed.

Sarasota Memorial Hospital has received numerous accolades, including continuous recognition as a Magnet hospital, rankings in the U.S. News & World Report 50 Best Hospitals, and a top national rating from the Centers for Medicare & Medicaid Services. These achievements underscore our commitment to high‑quality patient care and workplace excellence.

Our commitment to becoming the best community hospital and health care system means providing the best possible benefits to our people. Some highlights:

• Paid Time Off (start earning PTO on day one of employment)
• Tuition Reimbursement
• Discounted Medical, Prescription, Dental, Vision Benefit Plans for Full & Part‑Time Employees
• Flexible Spending Accounts (Health Care and Dependent Care) - Pre‑Tax Dollars
• Life Insurance
• Competitive rates
• Bonuses offered
• Disability Insurance
• Retirement Savings Plan: 403b
• Sarasota Campus – Discounted Child Care & Before and After School Program and Summer Camp!
• Bereavement Leave
• Free Parking
• On‑Campus Dining with a 10% discount
• Credit Union with teller machines on campus
• Direct Deposit
• Free Wellness Screening
• Free confidential counseling services
• Employee Discount Programs
• Recognition Programs
• Referral Programs
• Tremendous growth opportunities for hard workers!

All individuals providing care to vulnerable populations are required to undergo background screening through The Florida Care Provider Background Screening Clearinghouse.