Legal Assistant

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The City Attorney – Prosecution office is seeking a detail-oriented and highly organized Legal Assistant to provide professional legal and advanced administrative support in a fast-paced criminal justice environment. This position plays a critical role in supporting prosecutors and ensuring the accurate, timely, and confidential handling of criminal case files from arraignment through post‑sentence proceedings.

Salary: $23.77 - $26.12 hourly

Location: City Hall

Job type: Regular, Full‑Time

Job number: 00635

Department: Attorney

Opening date: 01/13/2026

Closing date: 02/5/2026 11:59 PM Mountain

• Provide litigation support through maintaining confidential criminal case files for arraignment, trial, and post‑sentence proceedings; enter and track conditions for post‑sentence compliance.
• Order, process, and provide discovery in criminal cases; compile and review documents for dissemination, including redaction of private or confidential material, in response to discovery or other involved party requests.
• Research and attempt to locate victims and/or witnesses; determine necessity of subpoenas; gather information from victims for restitution requests and answer questions related to the criminal justice system.
• Manage caseloads and respond to telephone inquiries and email communications, using independent judgement to prioritize and resolve issues.
• Process court documents and case related materials, including calendaring court hearings, briefing schedules, and confidential documents such as correspondence and medical records; enter various information into the case management software.
• Generate legal documents within the case management software for filing with Courts.
• Provide backup and support to all team members to meet deadlines, including internal workflow requirements and deadlines imposed by statute or court order.
• Answer complex inquiries from citizens, agency personnel, and City staff regarding City Attorney policies and procedures.
• Provide notarial services to prosecutors and victims.
• Perform routine administrative tasks including e‑filing and answering the telephone.
• Perform other duties as assigned, based on training and qualifications.

• Knowledge of general legal or criminal justice practices and procedures, including managing legal case files, maintaining record‑keeping and retention requirements, processing court orders and evidence.
• Knowledge of, and ability to utilize, appropriate legal reference tools.
• Skill in utilizing various computer software and databases, including Microsoft 365, and the ability to learn job‑specific applications and equipment.
• Skill in communicating, in person and writing, with the proven ability to establish and maintain effective working relationships with diverse individuals.
• Skill in organization, time management and prioritizing with the proven ability to have keen attention to detail and accuracy in performing work with adherence to strict deadlines.
• Ability to problem‑solve and resolve conflicts while maintaining a calm demeanor.
• Ability to quickly learn and adapt to rapidly changing office policies and procedures, to comply with court rules and procedures.
• Ability to maintain and exhibit integrity and discretion in handling confidential and sensitive legal and criminal justice information.
• Ability to maintain and foster a culture of professionalism, adhere to departmental and City standards and specifications, and support a positive team environment.
• Ability to learn City and departmental policies, procedures, and practices.

• Any combination of education and experience equivalent to two (2) years of legal secretary experience or another relevant field.
• Must be able to pass a fingerprint criminal history background check.
• Must complete Criminal Justice Information Network (CJIN) certification within two (2) days of hire and maintain annual recertification.
• Must complete Montana Notary certification within six (6) months of hire and maintain certification.
• Criminal Justice experience, preferred.

The City of Missoula…