Program Specialist - Payroll; Human Resources Office

General Summary

The Office of Legislative Services, Human Resources (HR) Office is seeking a qualified Payroll Specialist. This is a highly professional position with shared responsibilities for payroll and leave and attendance. The Payroll Specialist assists in the processing of bi‑weekly and monthly payrolls for approximately 1,600 legislative employees of the Florida Senate, House of Representatives, and the Joint Offices.

The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services. The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature’s Human Capital Management System (HCM) and assists the offices with recruiting and training efforts.

The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.

• Ensure that bi‑weekly, monthly, and supplemental payroll is processed in accordance with Legislative procedures.
• Perform general payroll audits and reconciliations.
• Monitor leave without pay, reconcile leave and process leave payouts.
• Enter salary over payments in FLAIR and ensuring salary over payments are collected.
• Process on‑demand payments such as underpayments, adjustments, and leave payments.
• Process warrant cancellations.
• Generate leave accruals within the HCM system.
• Run reports, ensuring accuracy, and distribute to key stakeholders.
• Interact directly with customers during problem‑solving situations.
• Draft professional correspondence regarding payroll.
• Participate as needed in the design of the next HCM system.
• Conduct system testing.
• Perform other related duties as required.

• Knowledge of the principles and practices of payroll administration.
• Knowledge of personnel processes and procedures.
• Skilled in various software applications including Microsoft Word, Excel, Access and FLAIR/Florida PALM.
• Knowledge and experience working in an HRIS.
• Ability to understand and apply rules, regulations, policies, and procedures. Ability to evaluate results and work with the team to develop alternative strategies.
• Ability to troubleshoot payroll processing issues and conduct in‑depth and carefully documented analysis under minimal supervision.
• Ability to professionally communicate verbally and in writing.
• Ability to read and document business and technical processes.
• Ability to produce quality work under pressure.
• Ability to deal tactfully and courteously with internal customers.
• Ability to work effectively in a team environment.
• Ability to hold sensitive and confidential information in confidence.
• Ability to prioritize workload.
• Ability and desire to provide excellent customer service.

A bachelor's degree from an accredited college or university in business administration, accounting, management information systems or a related field and three years of progressively responsible payroll administration or related experience.

A master’s degree with business administration or business management as a core component can substitute for one year of required experience.

Professional experience as described above can substitute on a year for year basis for the required college education.

Experience working in a public or private sector payroll or HR office.

$44,580 minimum (commensurate with experience) + excellent benefits package.

Open until filled.

If an accommodation is needed for a disability, please notify Human Resources at (850) 488‑6803.

Employees have a choice of participating in the State Self‑Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full‑time employees pay $30 per month…