Human Resources Coordinator

Are you a hospitality professional with experience in Human Resources and a love for hospitality and exceeding expectations? If so, Fisher Island Club is hiring a full-time Human Resources Coordinator in an upscale resort environment with breathtaking views.

This position offers a competitive wage depending on experience. All eligible full-time regular employees are offered great benefits
, including medical, dental, vision, a 401(k) retirement savings plan, vacation time, paid time off (PTO), short-term disability, life insurance, AD&D, free parking, and free meals
. If this sounds like the right opportunity to dive deeper into the hospitality industry, consider applying to join our exceptional team today.

About Fisher Island Club Hotel & Resort:
Accessible only by ferryboat or private yacht, our boutique property is comprised of a collection of 15 cottages, villas, and guesthouse suites surrounding the Vanderbilt Mansion. Our private members-only club features a beach club with a secluded beach, a 15-room all-suite luxury hotel, an award-winning golf course, tennis courts, marinas, dining venues, a spa, a fitness center, a theater, an aviary, and an observatory.

We are committed to world-class luxury and service.

Job Title: Human Resources Coordinator
Reports to: Director of HR / HR Manager
Department: Human Resources
FLSA: Non-Exempt

• Coordinate and follow up on Employee of the Month / Manager of the Quarter events.
• Manage the Employee Newsletter.
• Coordinate New Hire Orientation and assist with recruiting.
• Receive applications and coordinate interviews with managers.
• Conduct security clearances for interview candidates.
• Distribute weekly employment opportunities to employees, Work-Force Agencies, and Universities.
• Provide applicants with required paperwork (drug test / background consent).
• Enter background check information into the ADP Screening and Selection Services System and follow up on results.
• Complete the new hire process, including package delivery, paperwork verification, I-9 completion, and filing.
• Enter new hire data, transfers, address changes, direct deposit, W-4 information, and salary increases in ADP.
• Post openings on Employment Opportunities bulletin boards and collect requisition forms.
• Prepare and maintain employee files; process terminations and related documentation; coordinate with Paymaster.
• Maintain Independent Contractor files and departmental records; prepare nametags.
• Handle routine employment verifications and respond to inquiries from employees.
• Stock and order office supplies; prepare invoices for HR approval and forward to accounting.
• Prepare, route, and mail birthday cards; coordinate yearly employee anniversaries and luncheons.
• Manage mail for Executive offices; respond to applicant inquiries; prepare new hire packages as needed.
• Assist with HR events and process meal key cards; reconcile related invoices.
• Collect money for lost meal cards and name tag replacements; send thank-you letters to applicants.
• Assist in processing yearly employee reviews and coordinate exit interviews; maintain return records.
• Take special event photographs and post memos/flyers as requested; general filing for the department.
• Support end-of-year trans-filing and updates to the HR shared drive.
• Perform additional duties/projects as assigned by the HR Director and HR Manager.

• Must be proficient in MS Word, Excel, PowerPoint and Outlook.
• Detail-oriented with the ability to multi-task.
• High level of confidentiality is essential.
• Excellent communication skills.

• At least 2 years of Human Resources experience is required.
• High School Diploma required.

• Office Environment