Contract Manager Specialist

Position Overview

Requisition No: 867515

Agency:
Children and Families

Working Title:

CONTRACT MANAGER SPECIALIST –

Department:
Children and Families, Tallahassee, Florida

Type:
Open Competitive, Full-time (40 hours/week)

Location:

Centre of Tallahassee Building, 2415 N. Monroe Street, Suite 400, Tallahassee, FL 32303

Regular business hours: 8:00 AM to 5:00 PM EST, Monday‑Friday

The State Personnel System is an E‑Verify employer. For more information click on the E‑Verify website.

Travel may be required; multiple positions may be filled from this advertisement.

The Contract Manager Specialist supports the Department’s OCFW program office in the development, administration, and oversight of contracts and procurements. The role provides professional support throughout the contract life cycle, including planning, drafting, execution, monitoring, fiscal review, performance evaluation, and closeout, ensuring compliance with Florida Statutes, state procurement rules, DCF policies, and program standards.

• Draft and assist in the development, renewal, and amendment of contracts, grants, and related documents in accordance with Florida Statutes, DCF policies, and procurement requirements.
• Review contract scopes, deliverables, performance measures, budgets, and payment terms for accuracy, consistency, and compliance.
• Monitor provider performance through review of required reports, deliverables, data, documentation, and outcome indicators.
• Conduct invoice reviews to verify allowability of costs, adherence to budget limitations, and compliance with contract terms; request corrections or clarifications when needed.
• Support monitoring activities, including desk reviews and onsite monitoring, and assist with corrective action follow‑up.
• Maintain accurate, complete, and audit‑ready contract files, financial records, and supporting documentation within designated contract management systems.
• Communicate contract requirements, deadlines, fiscal expectations, and compliance matters to providers and internal staff in a professional and timely manner.
• Track critical milestones such as contract expirations, approval routing, deliverable deadlines, and payment schedules to prevent service disruptions or funding issues.
• Assist with procurement planning by gathering background information, compiling scope and budget details, and preparing supporting documentation.
• Collaborate with program leadership, procurement, fiscal services, legal, quality improvement, and other internal teams to ensure coordinated contract administration.

• Experience with Florida procurement and contracting processes, or the ability and initiative to quickly learn them.
• Knowledge of government or nonprofit grant and contract administration principles.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Experience drafting contracts, deliverables, budgets, scopes of work, renewals, or amendments.
• Experience reviewing invoices, budgets, rate structures, or financial documentation.
• Experience working with providers, sub‑recipients, or vendors in a regulatory or compliance capacity.
• Experience with performance monitoring, corrective actions, or quality assurance.
• Experience using contract management systems, SharePoint, and Microsoft Excel for tracking, documentation, or analysis.
• Ability to learn contract management systems (e.g., FACTS/CARS) and state financial systems (e.g., FLAIR).
• Familiarity with performance or data reporting tools preferred.
• FCCM certification or willingness to achieve FCCM within one year of hire.

• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• SharePoint or other document management tools

Working for the State of Florida is more than a paycheck. The State’s total compensation package includes a highly competitive set of employee benefits. For a complete list of benefits, visit

With 12,000 employees across the state, DCF promotes opportunities and training for all. Jobs are among the most challenging, complex, and rewarding in State government. All employees are encouraged to take advantage of available Department opportunities for…