Records Analyst

Overview

OPEN COMPETITIVE OPPORTUNITY. The Florida Department of Agriculture and Consumer Services (Office of Agricultural Law Enforcement) is seeking a Records Analyst. The headquarters for this position is located in Tallahassee.

Requisition No: 868755.

Working Title:

RECORDS ANALYST - .

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

OFFICE OF AGRICULTURAL LAW ENFORCEMENT

To be considered for a position, please review all sections and ensure your Candidate Profile is complete.

• RECORDS ANALYST: Coordinates receipt of all agency records (excluding electronic case files from ACISS). Responsible for scanning documents into batches and indexing documents in the OALE Enterprise Imaging System (EIS). Generates document reports for historical and auditing purposes. Maintains continuous control by reviewing record retention schedules per Department of State standards and produces an annual inventory of those records. Directs and coordinates file maintenance and disposal, as well as employee access to locked file storage areas.
  
  Verifies document disposals using the State of Florida’s General Schedules as a guideline and submits for approval to Administrative Records Management Liaison Officer (RMLO).
• PUBLIC RECORDS LIAISON: Serves as the division’s liaison for Public Records Requests. Coordinates assignment of Public Records Requests with appropriate staff. Coordinates the response for Public Records Requests to the correct party. Prepares invoices and cost estimates for Public Records Requests. Ensures Public Records Requests are completed in a timely manner and in accordance with department policy and state law.
• FORMS AND PUBLICATIONS COORDINATOR: Responsible for creating, implementing, revising, and submitting all forms and publications for approval to supervisory staff and RMLO.
• ENTERPRISE IMAGING SYSTEM (EIS) ADMINISTRATOR: Responsible for adding new users, assigning proper application access rights, and disabling accounts for separating employees. Creates document purge reports based on state retention and disposal timelines.
• ADMINISTRATIVE: Acts as backup for office receptionist, greets and directs visitors, and routes telephone and fax communications. Provides support to OALE Headquarters staff.
• Performs other duties as required or directed.

• A bachelor’s degree from a college or university and one (1) year of professional experience in records analysis, managing and fulfilling public records requests, records retention and disposal, and creating, implementing, and revising forms.
• A master’s degree from a college or university can substitute for the required experience.
• Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

• Experience as a public records liaison

The OALE selection process takes approximately three to four months to complete. Steps to complete the selection process include, but are not limited to:

• A completed State of Florida Employment Application.
• A completed Office of Agricultural Law Enforcement Civilian Supplemental Application.

If possible, please submit your application from a desktop or laptop computer. Devices such as cellular phones and tablets have been known to cause errors when submitting an application. Please review each answer as they cannot be changed once your application is submitted.

Successful applicant must pass a background screening, fingerprint processing, and drug screening as conditions of employment.

Applicants are generally hired at the minimum starting salary identified in the advertisement and salary increases are granted based upon appropriations as determined by the Florida Legislature.

The Florida State Government values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

The Benefits of Working for the State of Florida

Working for the State of Florida includes a competitive total compensation package with benefits such as:

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal holiday each year
• S…