Accounts Payable - Non Profit

Location: Palm Beach

AP Specialist (Non-Profit)

We are seeking a high-precision Accounts Payable Specialist to manage our full-cycle disbursement process. This is a high-volume role requiring a candidate who views "attention to detail" as a core value. You will be responsible for ensuring that every dollar spent aligns with donor intent, grant requirements, and IRS non-profit guidelines.

Key Responsibilities

• Full-Cycle AP Management: Own the end-to-end process from high-volume invoice entry and three-way matching to weekly payment runs (Check, ACH, and Wire).
• Fund Accounting Compliance: Accurately code expenses across multiple dimensions, including Grants, Programs, and Restricted Funds, ensuring total alignment with the general ledger.
• Vendor & Tax Oversight: Manage vendor onboarding, including W-9 collection and verification of Federal . Calculate and report sales tax and lead the year-end 1099-NEC/MISC reporting process.
• Reconciliations & Close: Perform monthly reconciliations of AP sub-ledgers to the General Ledger. Proactively resolve discrepancies and support the month-end and year-end closing cycles.
• Audit Readiness: Act as a key point of contact for annual audits by maintaining flawless digital and physical documentation trails.
• Internal Coordination: Partner with program managers to enforce submission deadlines and ensure all petty cash and expense reports are verified and reimbursed accurately.

Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration (required).
• 2 - 5 years of progressive experience in high-volume accounts payable, preferably within a 501(c)(3) environment.
• Professional-level proficiency in one or more systems:
  Quick Books Blackbaud Financial Edge, Great Plains (Microsoft Dynamics GP), or Raiser's Edge (preferred).
• Core Competencies: Extreme attention to detail, a deep understanding of IRS non-profit regulations, and the ability to maintain strict confidentiality.

Core Competencies: Extreme attention to detail, a deep understanding of IRS non-profit regulations, and the ability to maintain strict confidentiality.

Benefits:

Employer paid health insurance for the employee available after 60 days - Medical and Dental paid at 100% = $10k
2 weeks vacation
Sick time up to 120 hrs
403(b)- eligible immediately company matches up to 10% after 1 year and 100% vested after 6 years
Vision after 60 days is the only benefit employee contributes.
STD paid by the company
Voluntary life is offered but contributed by employee.

Compensation / Pay Rate (Up to): $25.00 - $28.00