Financial Analyst

Requisition No: 870305

Agency:
Department of Lottery

Working Title:

FINANCIAL ANALYST -

Pay Plan:
Lottery Exempt Serv

Position Number:

Salary: $45,035.88

Posting Closing Date: 02/27/2026

• Approximately 97.5% of the premium for health insurance
  • Individual (~$8/month) or Family (~$30/month)
• 100% of the premium for individual or family dental insurance
• 100% of the premium for basic life insurance
• Employer contributions to the Pension Plan or Investment Plan; contribution levels will vary based upon Pay Plans.

This is a professional accounting position of significant scope and complexity, requiring independent judgment while performing technical, analytical/accounting and customer service functions relating to the payment of vendors, other state agencies and reimbursements. Primary duties require this position to identify and process contract invoices and reimbursements in a timely manner; in compliance with agency policy and procedures, State laws, Florida Statutes, and applicable rules and regulations of the State Comptroller regarding the disbursement of State funds.

Under the general supervision of the Accounting Manager the incumbent assigned to this position is responsible for carrying out the duties described below for Financial Transactions.

• Audit and process reimbursement and disbursement requests for contracts, purchase orders, direct payments, VISA-Purchasing Card (PCard), Journal Transfers, Individual Reimbursement and/or Voucher for Reimbursement of Traveling Expenses in compliance with Florida Statutes, departmental policies, and the Department of Financial Services rules and guidelines.
• Review purchase orders and/or contracts; assure that all details are accurately recorded in the Florida Accountability Contract Tracking System (FACTS). Prior to submission of the payment request to DFS, ensure that FACTS is accurately completed by the Contract Manager or their designee.
• Be familiar with the agency’s P‑Card program and procedures; review transactions to ensure adequate support of the charge is received, the transaction is appropriately documented, coded and paid.
• Monitor invoices received in Financial Transactions for compliance with the Prompt Payment Law; prepare correspondences and documents for payment issues with vendors or internal Lottery employees to support Prompt Payment Compliance.
• Review reports daily to assure that transactions were properly recorded; correct records as needed.
• Reconcile payments and encumbrances monthly to assure that the FLAIR and other subsystems accurately reflect payments made by the agency. Verify with Contract Manager and other staff to determine the need for all prior fiscal year encumbrance balances.
• Provide monthly reconciliation to management on or prior to the 15th of each month; prepare and enter accounting entries necessary to correct any items found during this process. Reconciling dates may vary depending on the needs of the Lottery.
• Research, prepare and enter accounting corrections necessary to correct problems found during the review.
• Accurately code and update encumbrances and payables in the Florida Accounting Information Resource (FLAIR).
• Scan all payment requests submitted to DFS; include the invoice, supporting documentation, communication from DFS regarding returns or rejections, and correspondence with vendors related to invoicing issues that affected prompt payment.
• Use technical and professional accounting experience to work in various automated accounting and other subsystems, databases and spreadsheets maintained by the state and/or the agency.
• Classify payables (A or
  
  B) and record accruals for Carry Forward (CF) in the proper fiscal year to meet deadlines of the agency and the State of Florida.
• Ensure invoices for all accruals are received and processed before the deadline assigned by the department and DFS (currently September 30).
• Record and verify that entries to other state agencies are appropriately classified as either expense or Due to/Due from in the General Ledger (31100 versus 35300).
• Maintain and adhere to all internal controls directed by the agency.
• Perform other related…