Accounting Services Analyst C

Accounting Services Analyst C

The State of Florida’s Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship. This position is located in the Revenue Management Unit of the Bureau of Finance and Accounting, under the Division of Administrative Services in Tallahassee, FL.

Responsibilities include highly complex financial and accounting record management applying Generally Accepted Accounting Principles (GAAP). The analyst monitors, balances accounts, researches and resolves discrepancies, compiles and analyzes financial data, prepares detailed reports, and provides budget and accounting recommendations for management decisions. Process changes, audit accounts payable/receivable, and maintain policy and procedure compliance. The analyst monitors and reconciles revenue, disbursements, expenditures, and other financial related activity ensuring accuracy and compliance.

• Responsible for the pre-audit and payment processing of expenditures relating to purchases made by the department which include, recurring charges, reimbursements, purchasing card transactions and other payment requests submitted.
• Pre-audit includes verification of account codes, supporting documentation, authorization signatures, necessary justifications, vendor Information, mathematical accuracy of amounts, and review of required reports. Monitor for compliance with the processing requirements of Chapter 215.422 F.S.
• Must communicate verbally and in writing with DEP personnel and/or vendors to provide assistance with questions and resolve any discrepancies found during any part of the pre-audit process.
• Acts as liaison with Department staff and the Department of Financial Services in financial matters. Ensure that vouchers have been posted awaiting warrants or confirmations and provide any documentation requested for audit. On an as needed basis request duplicate warrants, cancel warrants, and request copies of warrants.
• Monitor financial records, to include expenditures and obligations. Review formal financial records for information; reconciles and ascertains that financial transactions and other financial related documents agree and that related restrictions are adhered to.
• Responsible for researching financial transactions as needed and correcting errors by recording applicable entries in the State’s financial management system.
• Perform quality audits to ensure that all necessary documentation for paid vouchers is present in the document management system.
• Perform monthly, quarterly and/or yearly compliance reviews of department transactions to verify compliance with the Florida Chief Financial Officer’s rules and regulations, Florida Statutes, Florida Administrative Code, Department policy and procedures, Department of Management Services rules and regulations and State’s financial management system requirements. Communicate any discrepancies found with applicable staff.
• Responsible for the maintenance of written policies and procedures.
• Performs other related duties as required.

Knowledge of Generally Accepted Accounting Principles (GAAP). Knowledge of principals and techniques of effective verbal and written communication; administrative principles and practices; methods of data collection; and basic management principles and practices. Ability to review and monitor policies and procedures for compliance with applicable requirements; evaluate and analyze grants management activities; conduct fact finding research; develop and organize data into logical format for presentation in reports, proposals, and other written documents;

utilize problem solving techniques; work independently; plan, organize and coordinate work assignments; establish and maintain effective working relationships with others.

At least seven years of verifiable related experience. Post‑secondary degrees may be used as an alternative for the required years of experience on a year‑for‑year basis.

This position is designated as a Position of Special Trust in accordance…