Accountant Iii

Position: ACCOUNTANT III - 77001141
Location: Tallahassee

Overview

Accountant III – Career Service Position with Benefits

$1,615.38 Biweekly, $41,999.88 Annually

1875 Orange Avenue

E.

Finance and Budget Office

Tallahassee, Florida - $41,999.88 Annually

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission:
Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information:

Minimum Qualifications

Four (4) years of experience in bookkeeping, accounting or financial management, two (2) of which must have been experience with processing expenditures, billing or financial reports

Requirements

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application and resume. Cover letter required and should provide information regarding any gaps in employment.

Position Overview and Responsibilities Process Unencumbered Payments

• Process unencumbered disbursements in accordance with s. 215.422, F.S., Ch. 691-40, F.A.C., the DFS Reference Guide for State Expenditures, and Commission policies and procedures.
• Screen invoices for items requiring immediate payments.
• Verify identification numbers and accounting codes.
• Ensure special approvals/justifications are present.
• Enter disbursements into FLAIR.
• Prepare and complete daily voucher process.
• Develop and maintain a thorough knowledge of Florida Statutes, Department of Financial Services rules and internal procedures which pertain to auditing and payment of invoices.
• Ensure reimbursement vouchers contain all required documentation.

Expenditure Corrections/ Reconciliation

• Process expenditure corrections to balance to FLAIR timely and accurately.
• Determine the transaction code to use 51 or 58.
• Perform other expenditure move entries as needed.
• Warrant Cancellation
• Reconciles payments monthly, to assure that the FLAIR and other subsystems accurately reflect payments made by the agency. This is critical as Transparency Florida ensures accountability to Floridians around the state.

P-Card Payment and Auditing

• Audit and approve Purchasing Card transactions in P-Card Works
• Review Works system daily and system reports to ensure transactions are processed timely, accurately and in accordance with laws, rules, and procedures.
• Ensure Account holders and Approvers are aware of flagged transactions that are aging in excess of two business days.

Year End Processing/Certified Forward

• Assist with the planning and processing of fiscal year end transactions, and other year-end activities, including Certified Forward and setting up payables.
• Verify with Contract Manager(s) and other appropriate staff to determine the need for all prior fiscal year encumbrance balances.
• Classify payables (A or
  
  B) and record accrualsfor Carry Forward (CF) in the proper fiscal year to meet deadlines of the agency and the State of Florida.

Perform Follow-Up and Research

• Review, correct and/or return items for processing.
• Maintain records and initiate follow-up for returned items.
• Research internal and external inquiries and follow up with email or telephone call within 1 business day.
• Elevate issues to the supervisor that cannot be resolved promptly within 2 business days.
• Prepares written correspondence to vendors and staff documenting disbursement related issues.
• Monitors payments for compliance to the Prompt Payment Law.

Knowledge,

Skills and Abilities

• Knowledge of accounting and auditing principles, methods of reviewing and analyzing financial data, and basic management principles and practices
• Knowledge of Florida Reference Guide to State Expenditures
• Ability to assess budgetary needs and formulate policies and procedures
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities; to collect, evaluate and analyze data to develop alternative recommendations; and to document work and other activities relating to the improvement of operational and management practices
• Ability to determine work priorities and ensure proper completion of work assignments; to communicate in writing and verbal effectively; to work independently, to…