PT Assistant Community Association MGR

HECM - Alana Bay Harbor C
9901 E Bay Harbor Dr
Bay Harbor Islands, FL 33154, USA

• Learn and assist in the management of day-to-day operations of the HOA community to ensure efficient functioning.
• Learn and assist with supervised hiring and management of employees; oversee vendor staffing to meet community standards.
• Learn and assist overseeing the maintenance of common areas, facilities, and amenities to uphold community standards.
• Learn and assist coordinating and attending board meetings, annual gatherings, and community events to promote homeowner engagement.
• Learn and assist adherence to all local, state, and federal regulatory requirements for HOA.
• Learn and assist in maintaining accurate records of HOA activities to ensure transparency and accountability.
• Learn and assist managing and operating within the annual budget in collaboration with the Home River Group and the HOA board.
• Learn and assist in ensuring timely collection of dues and assessments, managing invoices and bills to support financial stability.
• Learn and assist in preparing comprehensive financial reports for board review and approval.
• Monitor financial performance and recommend adjustments to maintain fiscal health.
• Learn and assist in enforcing compliance with community rules, regulations, and bylaws in a fair and consistent manner.
• Learn and assist in collaborating with legal counsel to address compliance issues and interpret governing documents.
• Learn and assist in process architectural change requests and ensure adherence to design guidelines to maintain community aesthetics.
• Learn and assist in maintaining meticulous records of violations, correspondence, and resolutions related to governance.
• Learn and assist in managing vendor relationships by soliciting bids, overseeing contracts, and ensuring quality service delivery.
• Learn and assist in negotiating contracts with contractors and resolve any service-related issues to maintain positive relationships.
• Learn and assist in functioning as the primary contact for homeowner concerns and inquiries, providing prompt and effective resolutions.
• Learn and assist in promoting communication and collaboration among residents to enhance community cohesion.
• Learn and assist in mediating disputes and facilitate resolutions to maintain harmony within the community.
• The CAM is on-call 24-Hours per day, 7 days a week for emergencies.
• Perform any additional duties within the scope of HOA Assistant Community Association Manager and as assigned by the manager.

Qualifications

• High School Diploma Required
• Experience in community management, property management, or related fields.
• Organizational and leadership skills with the ability to multitask.
• Communication and interpersonal skills to engage with homeowners, board members, and external stakeholders.
• Knowledge of fiscal management, budget development, and reporting.
• Knowledge of HOA regulations, compliance issues, and governance procedures.
• Ability to manage conflict resolution and maintain professionalism in challenging situations.
• Proficiency in Microsoft Office Suite and property management software is advantageous.
• Commitment to upholding ethical standards and promoting a positive community environment.

Physical Conditions

• Ability to sit, walk, and stand for extended periods.
• Capability to lift and carry up to ten pounds.
• This role primarily operates in an office environment but requires frequent visits throughout the community. Flexible hours may be necessary to accommodate community needs, including evenings and weekends.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.