Executive Office Assistant; Temporary Secretarial End

Executive Office Assistant (Temporary Secretarial) $23 an hour End June 30,2026

About the Organization The Agricultural and Labor Program, Inc. (The ALPI) is a private, non-profit, community-based agency that provides services to migrants, seasonal farm workers, disadvantaged and disenfranchised children, individuals and families, in the State of Florida. The ALPI encourages the involvement of individuals served in decision‑making processes affecting their lives.

The ALPI was established in 1968 with five underlying principles that guide all its activities:

• Involvement of people
• Emphasis on long term accomplishments rather than promises
• Assurances of economic viability
• Emphasis on self‑help, and
• A sound, integrated, total systems approach

In conceptualizing the ALPI overall program, five (5) main areas of activity continue to emerge:

• EMPLOYMENT AND INCOME
• ORGANIZATION DEVELOPMENT AND SUPPORT
• HOUSING
• COMMUNITY RELATIONS AND SUPPORT
• EDUCATION, HEALTH, SOCIAL SERVICES

ALPI’s Children and Family Services Division focus is on activities that enhance the process of providing developmentally appropriate early education activities including, but not limited to, health, nutrition, dental, mental health, parent information and referral on quality child care and health services programs. The ALPI is a certified Child/Adult Care Food Program agency. Through this program, ALPI provides nutrition and meal services for Head Start and Child Care Program participants and certifies private child care providers to participate in the program.

The ALPI will continue to follow its mission of helping and advocating for those affected by poverty, as well as continue our commitment to bridging gaps that hinder self‑sufficiency.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Serves as Executive Office Assistant and is responsible for maintaining organization and management of the Executive Office under the direct supervision of the Chief Executive Officer. The Executive Office Assistant must possess mastery of office skills that enhances executive’s effectiveness by providing information management support; representing the executive to others; shall require minimum direct supervision; display initiative; exercise judgment within the scope of authority;

and facilitate in the establishment, interpretation, application and enforcement of statutes, rules, regulations and policies.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.
• Conserves executive’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
• Designs and implements a recordkeeping system to insure maximum operational workflow, and maintains filing systems consistent with the CEO needs.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Develops and maintains a routine system for preparing minutes for CEO meetings, processing outgoing/incoming mail, and receiving calls.
• Coordinates and tracks administrative directives; schedules CEO meetings; makes appointments; processes incoming correspondence; transfers information; and follows through directives to completion.
• Prepares business correspondence using a variety of office equipment; draft responses to correspondence; organizes and prepares a variety of reports, letters and internal…