Operations Administrative Assistant

Pay Rate: $19–$21/hour
Schedule: Monday–Friday, 8:30 AM – 4:30 PM
Work Model: Full-time | Onsite
Status: Temp-to-Hire

The Operations Administrative Assistant supports daily operations, scheduling, permitting, and customer service functions in a fast-paced environment. This role works closely with Operations leadership, Project Management, and Purchasing to ensure smooth workflow, accurate documentation, and effective communication across teams.

• Provide administrative support to the Operations team

• Deliver professional customer service via phone and email

• Schedule measurement and installation appointments

• Perform all aspects of permitting

• Prepare daily installer folders and job documentation

• Complete scanning, filing, and data entry tasks

• Coordinate with vendors to obtain PO confirmations and ETAs

• Assist with preparation for company meetings and events

• Serve as a Notary Public (assistance provided to obtain certification)

• Minimum 5 years of administrative experience

• Minimum 5 years of customer service experience

• Strong organizational skills and high attention to detail

• Proficient with computers and Microsoft Office

• Excellent time management and multitasking abilities

• Ability to work independently with minimal supervision

• Strong written and verbal communication skills

• Professional, team-oriented, and service-driven

• Clean background required (background check conducted)

• Permitting experience (3+ years preferred)

• Scheduling experience (3+ years preferred)

• High school diploma or equivalent (preferred)

• Paid Time Off

• Health insurance

• Vision and dental insurance options

• IRA retirement plan with company matching

• Profit sharing (upon conversion, per client policy)

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan