Assistant Registrar

Location: Opa Locka

POSITION SUMMARY:

Assists the Registrar for University-wide leadership and planning in the development, implementation, and monitoring of all aspects of student registration and records.

The Assistant Registrar is responsible for supporting the Registrar in overseeing the academic records and

registration processes and implementation of academic policies. This includes managing student registration, maintaining accurate academic records, ensuring compliance with institutional policies, and providing support to students, faculty, and staff in all academic-related administrative functions.

Daily responsibilities include Assisting the veteran students with the processing of the VA benefits, the processing of transcript requests, deferments, enrollment verifications, creating (on the spot) Independent Study, Credit by Exam, Internship courses, assigning rooms on an "as needed" basis, updating cap changes, professor names, time and days, and keeping this information updated in the Registrar's Office web pages. Serves as liaison with the

representatives of and processes the scheduling of Dual Enrollment, Archdiocese Religious Education, Educator Workshop, and Organizational Leadership classes (creates terms & courses, inputs faculty information, make any adjustments needed to the records, run final grade rosters, input and updates in Colleague. Organize all aspects for commencement including the ordering of diplomas. Responsible for evaluating student records for National Association of Intercollegiate Athletics (NAIA) eligibility certification.

Assists with registration and provides precise and accurate information to students to facilitate transactions in a smooth and orderly fashion.

CHARACTERISTIC DUTIES AND RESPONSIBILITY:

• Welcome and assist incoming visitors; screen and announce when appropriate.
• Receive and route incoming calls in an efficient and courteous manner; take accurate messages as necessary.
• Respond to inquiries from faculty, staff, students, and others concerning office/program activities.
• Perform routine administrative tasks utilizing knowledge of departmental policies and procedures.
• Acts as liaison with University webmaster on creating and updating departmental web pages.

Registrar's Office and Academic Policies:

• Assists the Registrar in the daily operation of the Registrar's Office by supervising office staff, responding to inquiries and researching and resolving problems related to transactions handled by the Registrar's Office on a daily basis. This position also serves as liaison with other departments in the resolution of day-to-day operational issues.
• Monitors the database to ensure that changes to student records are accurate and processed in a timely fashion.
• Retrieves data using existing reports or designs simple ad hoc reports with the support of the Office of Information Technology (OIT).
• Assists the Registrar in the development of the office calendar and establishment of project deadlines.
• Maintains the active student files.
• Arranges and schedules room assignments, including online and E-Learn programs.
• Assists in formulating procedures for systematic retention, protection, retrieval and transfer of student records.
• Helps develop university standards and procedures in conjunction with OIT staff.
• Counsels and informs students regarding academic standards and prepares a follow-up report for notification to departments concerned

Verification Responsibilities:

• Process the enrollment verification for all Veteran Students.
• Processes requests for verifications for the National Association of Intercollegiate Athletics (NAIA} by utilizing the student database for information and in compliance with the Student, Family Rights and Privacy Act (FERPA).
• Assists the Registrar with NAIA reports and evaluations of student-athlete eligibility.

Data Entry/File Maintenance:

• Maintains and updates academic records online.
• Prepares, monitors, corrects or updates students' degree program/minor or date degree expected online.
• Register students, researches and adjusts registration-related issues for Student Success Center.
• Assists in preparing all paperwork for submission to the Department of Veterans Affairs on…