Executive Administrator

The Clerk of the Circuit Court and Comptroller serves Leon County residents by supporting court operations,

processing and recording judicial orders, and safeguarding public records and funds.

We are seeking service-oriented professionals to join our Tallahassee team.

• • Take pride in delivering high-quality public service
• • Contribute to an organization that values professionalism and accountability
• • Participate in structured professional development
• • Support court operations and essential public services in Leon County

Initial appointments are typically made at or near the minimum of the approved pay range, consistent with budget authorization and internal equity.

The Executive Administrator provides executive coordination and operational support to the Clerk by managing priorities, facilitating communication, and ensuring timely completion of leadership actions. The position serves as a central coordination point for requests, scheduling, and follow-through, enabling the Clerk to focus on statutory responsibilities and executive decision-making.

The position exercises independent judgment in organizing priorities, coordinating responses, preparing communications, and routing matters consistent with leadership direction. The role does not establish policy but ensures leadership direction is communicated, scheduled, and executed appropriately.

Coordinates meetings, schedules, and commitments based on operational priority. Determines urgency of requests and routes matters appropriately. Prepares the Clerk for upcoming obligations and deadlines.

Serves as a primary coordination contact for internal leadership, public officials, partner agencies, and the public. Ensures information is conveyed to appropriate parties and responses are tracked. Facilitates follow-up communication on behalf of the Clerk.

Tracks assignments, initiatives, and commitments requiring executive awareness. Monitors progress and follows up with responsible parties regarding deadlines. Ensures requested information and materials are prepared in advance of meetings.

Coordinates official communications on behalf of the Clerk. Prepares, reviews, and schedules public messaging consistent with leadership direction. Ensures communications are timely, accurate, and aligned with organizational standards. Routes sensitive or policy-related content for appropriate approval prior to release.

Coordinates preparation and organization of correspondence, reports, and meeting materials. Maintains organized records of executive actions and reference materials.

Assignments may vary based on organizational need.

High school diploma or GED.

Experience coordinating schedules, communications, or operational activities requiring independent judgment.

None required.

Equivalent combinations of education and experience may be considered.

• Bachelor’s degree in Public Administration, Business Administration, Communications, or related field.
• Experience supporting executive leadership, elected officials, or senior management.
• Experience managing schedules, communications, or operational priorities requiring independent judgment.

The Leon County Clerk of the Circuit Court and Comptroller is an Equal Opportunity Employer and prohibits discrimination in employment on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

The Clerk’s Office provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Applicants requiring accommodation during the application or selection process should notify the Human Resources Office.