Accountant, Office Administrator​/ Coordinator, Accounting Assistant

The Town of Palm Beach is an internationally acclaimed destination known worldwide for its extraordinary beauty, small-town charm, and exceptional service standards. Our residents are some of the world's most influential people and they choose Palm Beach to call home because of the amazing quality of life. The Town is seeking a key position to perpetuate its values, of excellence and reliability in this one-of-a-kind setting.

Do you share these values Are you ready for the challenge Come be part of our team!

The Town of Palm Beach employees are driven by the vision to deliver the highest quality service by continuously improving and always striving to be the standard by which all others are measured. The employees of the Town commit to and are guided by the following values:

• Respect for everyone;

• Highest ethical standards;

• Cooperation and teamwork;

• Commitment to quality;

• Spirit of innovation;

• Open and timely communication; and

• Personal responsibility and accountability.

If you share these values, apply to join our team.

• Processes vendor invoices, customer refunds, employee reimbursements, construction and contract payments, including verification for accuracy of transactions and compliance with Town policies and procedures, enters data in the Enterprise Resource System, and addresses vendor inquiries.
• Maintains good internal controls by ensuring all invoices are properly authorized for payment; promotes and explains payment via EFT to encourage automated payment rather than paper check.
• Checks/matches/researches data and verifies accuracy of accounting documents in order to process, record, balance, and/or reconcile transactions, data and/or input/output in accordance with established internal guidelines, procedures, and practices.
• Communicate with departments regarding the status of purchase orders and initiate change orders as needed.
• Assists with 1099 preparation and filing.
• Maintains parking ticket receivable records by entering all manually written tickets, updating billing records from rental car affidavits, printing and mailing monthly late payment notices.
• Enters pre-reviewed data in online accounting system(s) to process transactions relative to assigned accounting support function in a timely, comprehensive, and error-free manner; updates data by executing appropriate corrections, additions, and deletions; balances and/or reconciles transactions, accounts, and/or data entry in accordance with standard practice.
• Maintains positive internal/external customer relationships by providing prompt and appropriate responses to inquiries/issues/concerns; follows through with respect to commitments and corrections; provides customer with confirmation of actions taken; refers matters outside personal scope of authority to appropriate individual.
• Records all incoming cash receipts to the Point of Sale system using the appropriate transaction code.
• Prepares less complex bank and account reconciliations.
• Answer Town's main switchboard and transfer calls to appropriate department/personnel based on the caller's needs.
• Performs basic recurring clerical assignments in accordance with standard operating procedures and precedents.
• Document work processes and procedures for their areas.
• Prepares lien search responses.
• Assist residents with parking permit applications, fulfilling the order by ensuring that all required documentation is gathered and inspected for eligibility.
• Processes Town mail by applying proper postage to outgoing envelopes and packages, sorting incoming mail to appropriate departmental mailboxes
• Processes work in a manner that results in a complete and evident audit trail; prepares comprehensive and accurate documentation of transactions and adjustments.
• Maintains files in a timely and complete manner and…