Office Administrator

Office Administrator (Part-time, Flexible) Associated Builders & Contractors (ABC) North Florida Chapter | Nonprofit Trade Association Join ABC North Florida as a Part-Time Office Administrator!

Do you thrive in a dynamic, mission-driven environment where every day brings new challenges and opportunities to make an impact? We’re looking for a dependable, adaptable professional who can keep our small team organized, support our members, and help run events and finances smoothly.

ABC North Florida is a nonprofit trade association supporting the commercial construction industry across the Florida Panhandle. We are seeking a dependable, detail-oriented professional to join our small team in a part-time role with responsibilities in bookkeeping and event administration (est. 25–30 hours/week).

This position is ideal for a self-motivated, accountable professional who is comfortable managing defined responsibilities while juggling multiple priorities in a fast-paced, dynamic environment. The role requires adaptability and a willingness to wear several hats within a mission-driven organization that strives for excellence while prioritizing exceptional member service and a healthy work-life balance for our small staff.

Please visit our website for more information about our ABC North Florida Chapter, its mission, and activities North Florida.org Our office is in NE Tallahassee, FL, near the intersection of I-10 and Thomasville Road.

• Maintains accurate accounting records in Quick Books (with payment processing via Square, Stripe, Pay Pal, etc.)
• Manages accounts payable, accounts receivable, bank deposits, payment processing, and financial records
• Provides general administrative support and office management

• Coordinates logistics for chapter gatherings, meals, meetings, trainings, and special events
• Manages event registrations and payments/refunds (e.g., tournaments for golf, clay shooting, fishing)
• Communicates effectively with venues, vendors, sponsors, members, and colleagues
• Provides on-site support at select events — limited travel within North Florida may be necessary
• Proactively anticipates the needs of members and guests, delivering exceptional service
• Remains calm, adaptable, and solution-oriented when circumstances change in real time

• A reliable and trustworthy professional who consistently follows through and exercises sound judgment
• A tactful team player with strong communication skills who utilizes discretion with sensitive information
• Highly organized and detail-oriented, able to perform accurate calculations related to business finances
• Bookkeeping experience with accounting software; proficiency in Quick Books strongly preferred
• An independent worker who clearly communicates and collaborates effectively in a small team environment
• Experience in event planning or bookkeeping preferred; familiarity with the construction industry a plus
• Open-minded and comfortable engaging professionally with diverse viewpoints and industry perspectives
• Flexible and able to adapt quickly when plans change or unexpected challenges arise

• ABC Members build our communities – the places where we learn, shop, play, worship, work, and heal
• We strive to provide a positive and supportive work culture
• Compensation is commensurate with experience, competitive within the nonprofit association sector, and balanced with scheduling flexibility and impact from meaningful work (est. 25–30 hours/week)
• ABC N FL is an Equal Opportunity Employer; we do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other status protected by applicable federal, state, or local law

• Reliable transportation, valid driver’s license, and ability to drive to/from events across the Florida Panhandle
• Ability to transport event supplies and equipment, lift and carry up to 30–50 lbs., and climb stairs as needed during event setup and breakdown
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position
• Ability to represent the association’s interests with professionalism and discretion, even when perspectives vary
• Employment may be contingent upon successful completion of a background check

Serious candidates only, please. E-Mail resume with salary requirements and references to Info