Staff Assistant

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Requisition No: 870346

Working Title:

STAFF ASSISTANT –

This position is located in Tallahassee, Florida

• Assists the Chief of Public Land Administration with office administrative functions. A ssists with the maintenance of the file room. Independently coordinates, conducts, organizes, evaluates and researches the review of historical files and scans documents for retention.
• Assists the bureau with the following: processes tax notices received from the Division of State Lands’ Title Section; monitors the applications in-box (through Outlook); enters application data into the Integrated Land Management System (LMS); prepares money deposit forms for applications, leases and easement fees; and submits money deposit forms to the Division of State Lands’ Revenue Section.
• Assists in fulfilling the division’s noticing requirements per statute, including maintaining noticing contact lists, preparing correspondence, sending notices and maintaining files to insure receipt of documentation.
• Provides administrative support to staff to include receiving and distributing mail; recording, tracking and reporting assignments; managing meeting reservations and calendars; tracking correspondence control assignments and ensuring timely submittal of responses; making travel arrangements; providing file research, organization and records retention support; assisting with property inventory tracking; answering telephone calls in a professional, courteous and effective manner; and accurately transmitting information to the appropriate staff.
• Assists with supply, equipment and space needs.
• Performs special projects when assigned.
• Performs other duties as assigned.

Knowledge of: Standard business formats and styles for letters and business forms; office procedures and practices; the principles and techniques of effective communications; and the methods of data collection.

Skill in: Using a computer.

Ability to:
Organize files and other records; compile and analyze data for administrative decisions; organize and maintain records management systems; perform basic arithmetical calculations; use correct spelling, punctuation and grammar; type letters, memoranda and other standard business forms in correct format; operate general office equipment; handle telephone calls in a courteous and effective manner; plan, organize and coordinate work assignments; communicate effectively;

establish and maintain effective working relationships with others; and demonstrate teamwork.

• Possess a valid driver’s license
• Vendor/Invoice Warrant Processing responsibility, Section 215.422 Florida Statutes

$34,760.00

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Tallahassee - Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage…