Administrative Assistant

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:864369

Agency:
Agency for Persons with Disabilities

Working Title:

ADMINISTRATIVE ASSISTANT -

Position Number:

Salary: $34,168.80 to $35,000.16 Annually

WORKING TITLE: ADMINSTRATIVE ASSISTANT I

POSITION NUMBER:

OPEN COMPETITIVE OPPORTUNITY

This posting may close before the posted closing date.

CANDIDATE POOL:
Future vacancies may be filled from this advertisement for a period of up to six months.

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click  ).

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

* Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

Salary Range

$34,168.80 - $35,000.16 Annually $1,314.18 - $1,346.16 Bi-weekly

This position is responsible for assisting the Regional Program Supervisor and other staff within the Quality Improvement work stream, and coordinates with other administrative support staff within the region to ensure administrative functions are conducted timely to promote Regional operations.

Provides secretarial support to the QI Regional Program Supervisor which can include preparing correspondence and reports, filing, and mail distribution.

Receive the approved Notices of Non-Compliance from the Senior Human Services Program Specialist for Licensing (HSPS), mail and email the Notices to the appropriate provider. Enter the Notices and due dates into a tracking system maintained on Share Point. Receive the responses to the Notices of Non-Compliance from the provider agencies, track their submission and submit to the HSPS for review.

Completed reviews will be tracked in the Notice tracking system, incomplete responses will be returned to the provider and tracked through completion.

Assist the Regional Program Supervisor (RPS) for Quality Assurance to ensure that APD staff is dispatched in a timely manner to review all reports of Abuse, Neglect and Exploitation (ANE) received from Adult Protective Services. a request to dispatch staff for a Health and Safety ANE review requesting either monitoring, nursing or behavioral staff.

Prepare an email request and forward to the appropriate staff as well as the Incident Reporting staff. On a separate tracking spreadsheet, track the date of the ANE, the client name, the staff sent to review the ANE and the date that a report was returned.

Assists with the tracking and preparation of QI assignments including required monthly reports.

Answers phone and email inquiries timely and routes complex inquiries to the appropriate staff.

Assists in coordination of work assignments within the Regional Office including phone and receptionist duties.

Performs other duties as assigned.

• Two or more years of professional experience using Microsoft Office Programs (Word, Excel, PowerPoint, Access, Outlook, Teams).
• Ability to speak Spanish or Creole preferred.