Ops - Administrative Assistant

OPS - ADMINISTRATIVE ASSISTANT -

Requisition No:870421

Agency:
Department of Lottery

Working Title:

OPS - ADMINISTRATIVE ASSISTANT -

FLORIDA DEPARTMENT OF THE LOTTERY – DIVISION OF CIO/SYSTEMS & OPERATIONS SERVICES

OPS Part-Time: $18.00 per hour, 20 hours per week

GENERAL POSITION

DESCRIPTION:

This position will be responsible for assisting staff with processing travel and travel reimbursements, obtaining and using a State Purchasing Card, clearing charges in WORKS, creating purchase requisitions through My Florida Market Place /Ariba on Demand, processing invoices. This position ensures all applicable forms required by the Department for travel, purchasing, and other administrative tasks are properly completed and submitted in a timely manner and follows up with actions as needed.

Maintains/renews annual contracts/purchase orders for software and hardware.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of office procedures and practices.
• Knowledge of general accounting and budgeting principals and arithmetic.
• Skilled in using computers and software for word processing, data bases, and spreadsheets.
• Ability to organize and maintain files and other records.
• Ability to follow written/verbal instructions.
• Ability to review data for accuracy and completeness.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate clearly, orally and in writing.
• Knowledge of procurement rules and statutes.
• Knowledge of the Florida Purchasing Card Program.
• Knowledge of My Florida Market Place.
• Knowledge of State Travel Management System.
• Ability to maintain confidentiality.
• Ability and skills at multitasking.
• Skilled in the use of Microsoft Office Suite software.

MINIMUM AGENCY-WIDE REQUIREMENTS:

Successful passing of a criminal background check (state, local, and national) is required.

A high school diploma or equivalent (GED).

Maintains strict confidentiality of information learned while working with the Florida Lottery, whether learned through assigned duties or through working with other units. The types of confidential information may include, but are not limited to, payroll information, budget matters, policy decisions, tax matters, employee disciplinary issues, and other personnel data.

Statutes establishing or defining work performed

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at  Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .