Coordinator of University Advancement Events, Operations

Job Title:

Coordinator of University Advancement Events, Operations

Location:

Tallahassee, FL
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job

• Updates and maintains an accurate accounting of events within the defined portfolio in the donor database, ensuring that attendance is adequately kept. Generates reports of RSVPs and shares with internal stakeholders as necessary.
• Maintains both internal and external event calendars, ensuring that details are reflected on the website, internal stakeholders, and staff calendars.
• Maintains digital event files and event planning software.
• Coordinates post‑event data collection; sending, evaluating and communicating post‑engagement surveys; providing timely reports of event ROI.
• Coordinates event operation logistics for all signature and regional events as directed, including digital binders, nametags, parking and transportation reservations, event packing and unpacking.
• Maintains and procures all event supplies, including speaker and event attendee gifts.
• In conjunction with the assistant director, coordinates and supports the planning of all division Advancement Breakfast monthly quarterly all division staff meetings; holiday and special purpose gatherings as directed.
• Assists with attendee and constituent stewardship related to special events.
• Maintains vendor matrix and vendor relationships.
• Assists with the development of Presidential briefing documents.
• Contributes to the efficiency of existing Special Events processes and procedures to enhance team productivity in collaboration with the assistant director. Coordinates audits and updates to the event planning templates and protocol.
• Assists the department with budget management by updating budget finance documents, compiling invoices for disbursement and ensuring vendors are paid in a timely manner, in collaboration with the Alumni Engagement Operations team.
• Actively researches industry standards and best practices to bring forward to leadership.
• Supports the constituent check‑in experience, ensuring that guests have the appropriate name identifiers, seating assignments and feel welcomed upon entry.
• Provides on‑site assistance at events, working evenings and weekends as necessary; some travel may be required.
• Other job duties as assigned.

• A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience (
  
  Note:
  
  a combination of post‑high‑school education and experience equal to six years).
• Valid State of Florida or Georgia driver's license or the ability to obtain upon hire.
• Must be able to work evenings and weekends.

FSU is an Equal Employment Opportunity Employer.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at (Use the "Apply for this Job" box below). If you are a current FSU employee, apply via myFSU >
Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.