Office Manager

Requisition No: 868859

Agency:
Management Services

Working Title:

OFFICE MANAGER -

The incumbent in this position is responsible for the planning and coordination of administrative functions associated with the Division of Finance and Administration and serves as the personal assistant to the Director of Finance & Administration.

• Performs professional administrative functions in direct support of the Director of Finance & Administration and staff.
• Organizes and tracks assignments and follow-up activities requested by the Director of Finance & Administration.
• Reviews administrative policies, procedures, guidelines and related directives to be implemented; evaluates impact on operations; identifies potential problems; recommends appropriate action.
• Investigates, assesses, analyzes and makes recommendations to resolve issues and problems presented by administrators.
• Ensures the completion of required projects and reports.
• Provides direction, guidance and counsel to administrators and their staff in the management and operation of service programs and responsibilities.
• Consults with staff members to develop solutions for programmatic operational problems.
• Serves as the division’s purchasing and invoice liaison.
• Serves as the division’s human resource liaison.
• Serves as the division’s property custodian.

• Knowledge of the methods of data collection and analysis;
  Knowledge of FLAIR expenditures.
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively.
• Integrity, Communication, Respect, Excellence, Accountability, Teamwork, Empowerment.

• High school diploma or equivalent.
• Two years or more of equivalent assistant or liaison position experience.

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It