Administrative Services Manager

General Purpose of Job

The Administrative Services Manager is responsible for planning, coordinating, and overseeing administrative support functions that enable SECO Energy to operate efficiently and effectively. This position manages the administration of corporate credit cards (p-cards) and gift cards and the capital credit process and provides leadership for mail services, document management, and business support operations, ensuring services are delivered accurately, securely, and in compliance with applicable requirements while supporting SECO Energy’s mission and service to its members.

The following includes the minimum job requirements and essential duties for this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.

• Minimum:
  Four (4) year bachelor’s degree in business administration, management or a related field.
• Job-related experience may be substituted for the required education as deemed related and appropriate by the hiring manager.

• Minimum:
  Five (5) years of administrative or office management experience.
• Minimum:
  Two (2) years of supervisory or management experience.
• Preferred:
  Experience with capital credit administration in an electric cooperative or utility environment
• Preferred:
  Experience in an electric utility, or cooperative, or regulated environment.
• Preferred:
  Knowledge of records management, retention requirements and compliance practices.

• Advanced computer proficiency with MS Office products and ability to learn other corporate programs.
• Experience with document management and records retention systems.
• Familiarity with financial or accounting software relevant to capital credit processing
• Proficiency in database management and reporting tools to ensure accurate recordkeeping.
• Ability to use mail tracking, courier systems, and business support software.
• Comfortable learning and coordinating with IT systems, including integrations with Finance and Member Services platforms.

• Ability to operate a variety of office equipment, including a personal computer, printers, copy machines and telephones.
• Ability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations.
• Normal work hours will be eight (8) hours Monday through Friday, between 7:00 am to 5:00 pm. Business travel between offices and travel may be required for training and development.
• Successful completion of pre-employment background check, physical and drug screen.