Accountant Iii

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requisition no:868754

agency: agriculture and consumer services

serves as purchasing card liaison for the office of agricultural law enforcement (oale) and p-card liaison with the department’s p-card administrator. Processes p-card applications and coordinates p-card training for oale employees. Serves as an approver for oale, processing p-card payments in the p-card works system ensuring that items are coded correctly. Coordinates follow-up activities for fraudulent use of employees’ p-cards. Provides information for lost or stolen p-cards and submits reports as required.

Provides guidance to users as to appropriate use of p-cards and acceptable p-card purchases. Monitors all purchases to ensure they meet purchasing guidelines. Responds to requests for documentation from the bureau of finance and accounting. Communicates changes in p-card policy to cardholders.

reconciles all vehicle card charges to items reported on the vehicle logs submitted by the card users and notifies the property section of any corrections. Researches discrepancies between the vehicle logs and the fuel card payment system. Analyzes all charges to ensure they are reported correctly and that all receipts are correct.

serves as oale travel preparer and approver. Responsible for electronically entering travel authorizations and vouchers submitted for (oale) employees into the state travel management system (stms). Coordinates with training section to ensure that all travel authorizations are processed timely and correctly. Enters all travel reimbursement vouchers into stms in a timely manner. Researches outstanding trips and coordinates with travelers to ensure travel is submitted in a timely manner.

Coordinates training as system updates occur. Serves as travel liaison with department’s bureau of finance and accounting (bfa) travel section to ensure compliance with state and department rules and guidelines.

responsible for processing all unencumbered expenses transaction (tr51’s) in the department’s disbursements system (aims). Serves as backup for submission of purchasing requisitions and processing of encumbered payments.

responsible for compilation of financial information for entry into the florida state-owned lands and records information system (flsolaris) database. Serves as backup to the oale flsolaris liaison.

serves as a member of the state emergency operations center (seoc) – support function – animal response team (esf-17), which includes participating in state exercises and staffing the seoc upon activation.

facilitates the deposit of oale revenue checks received to bfa, reconciling transactions for accuracy. Processes checks and money orders submitted directly to oale. Analyzes revenue reports to ensure that information is recorded correctly. Communicates with bfa to resolve deposited revenue issues.

assists the director and executive staff with special assignments in the area of purchasing, policies and procedures, and contract management. Responsible for analyzing and detecting specific management and administrative programmatic problems and recommending effective solutions to the director, fiscal manager and/or other executive staff. Much of this work is independent, analyzing, developing and assisting in the installation of improved managerial policies, practices, records, methods, procedures and organizational structures.

Prepares financial charts, graphs, and reports to be used in improving management and the fiscal operations of the organization.

receives and responds to phone, mail and electronic inquiries pertaining to oale fiscal matters. Prepares requested reports and processes fiscal related correspondence.

performs other related work as required.

• a bachelor's degree from an accredited college or university with a major in accounting, finance or…