Student Assistant; OPS

Job Title:

Student Assistant (OPS)

Location:

Tallahassee, FL

Regular/Temporary:
Temporary

Full/Part Time:

Job

Department:
Office of the Provost

• Lunch and absentee coverage for receptionist at the President’s Office front desk.
• Clerical duties including, but not limited to, drafting, copying and organizing documents, filing, and management of incoming correspondence.
• Maintenance of ongoing morning and afternoon errand schedule, as well as handling additional deliveries as requested.
• Escort the President, Provost, Vice Presidents, or special guests to university, legislative, or community events via golf cart or university vehicle.
• Internet or university records research.
• Verify paper stock in copy and fax machines, organize supply closets, and maintain order.
• Verify inventories of office supplies and bring deficiencies to the attention of appropriate office staff member.
• Assist in organizing meeting space and post meeting maintenance of conference spaces.
• Regularly check levels of inventory from coffee vendor.
• Restock sodas, water, and coffee supplies in office kitchen and conference rooms, using a first in, first out regimen.
• Bring inventory deficiencies to the attention of the appropriate office staff member.
• Brew coffee as needed.
• Tidy kitchen at the end of the business day.
• Special projects or duties as assigned.

• Knowledge of basic computer applications including Word, Excel, record keeping, printers, telephones, voicemail, copying, and email.
• Knowledge of basic current principles and practices of customer service and customer relations.
• Skills in effective communication.
• Entry level skills in employee interpersonal relationships and development.
• Ability to read, analyze, and interpret general business.
• Ability to respond effectively.
• Ability to quickly solve practical problems.
• Ability to work at a computer workstation for periods at a time.
• Ability to interrupt ongoing work to respond to visitor and departmental inquiries.
• Ability to switch rapidly among multiple ongoing tasks.
• Ability to prioritize tasks and to efficiently manage time.
• Ability to use appropriate telephone etiquette.
• Basic knowledge of the offices of the President and Provost.

• Effective, positive, and clear face-to-face and phone communication
• Solid independent and collaborative work ethics
• Positive outlook and willingness to be entrepreneurial in modes of assistance
• Responsible, dependable, and punctual behaviors
• Professional demeanor in attitude and dress
• Discretion in handling confidential information

Angela Hockin: ahockin.edu

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity.

At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

If qualified and interested in a specific job opening as advertised, apply to Florida State University at (Use the "Apply for this Job" box below). If you are a current FSU employee, apply via myFSU >
Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

This is an OPS/temporary job.

Based on the duties, this position may require completion of a criminal history background check.

Pay – Anticipated hourly rate is $14-15 an hour.

FSU is an Equal Employment Opportunity Employer.