Senior Administrative Specialist; School of Teacher Education

Senior Administrative Specialist (School of Teacher Education)

Location:

Tallahassee, FL

Regular/Temporary:
Regular
FullSOAP:
Full‑time

• Responsible for all administrative operations, including office management and academic and financial processes.
• Supervise all staff and serve as administrative assistant to the Unit Director.
• Oversee administrative, academic, and fiscal processes of the School.
• Manage day‑to‑day workflow, assign staff responsibilities, and make recommendations regarding internal policies and procedures.
• Serve as HR and budget managerficiency for the Unit.
• Provide administrative support and guidance to faculty, staff, and students.
• Oversee and monitor budget activities for E&G, C&G, AUX, and Foundation accounts for the Unit.
• Analyze, reconcile, andcements financial reports; make recommendations on budgetary planning.
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• Approve expenditures for the Unit. Handle all responsibilities related to the Budget Manager role, and act as the liaison between the School and Budget Office.
• Oversee Graduate coordination for the Unit. Assist and manage functions for program development and curriculum processes.
• Provide support and supervision over course scheduling processes for graduate and undergraduate students.
• Serve as FACET and AOR representative for the Unit. Conduct or lead research analysis of data for university data collections and reporting.
• Serve as Security Coordinator and manage the department’s records. Track eligible faculty for Third‑Year Review and Promotion and Tenure (P&T). Provide oversight for the P&T process in STE.
• Coordinate staff meetings and other meetings as needed. Take meeting minutes for STE Faculty & Staff Meetings. Maintain Unit’s SharePoint site and Teams folders.
• Develop and oversee office policies and procedures. Create and update staff manuals and coordinate training and development.
• Provide recommendations and assist with operational decisions for the Director. Oversee deadlines. empresarios