Executive Assistant

Are you a proactive, highly organized professional who thrives on keeping multiple executives firing on all cylinders while driving efficiency across the entire organization? We’re looking for an Administrative Assistant who lives for complex calendar management, anticipates needs, and makes everyone around them more effective.

Reporting directly to the Director of Administration, the Administrative Assistant – Shared Services is the central organizational force behind our Owner, CEO, and CFO. You’ll own their calendars, facilitate EOS traction, bridge communication between leadership and teams, and provide broad administrative support across our shared-services platform and field operations.

Sole Construction Partners is the shared services engine for a network of five construction companies. We provide centralized support in finance, HR, operations, and strategy so our companies can grow stronger together. We build scalable systems, foster collaboration, and support leadership teams with the structure and resources they need to succeed.

• Manage calendars, travel arrangements, and meetings at the delegation of the Director of Administration
• Provide daily executive support to the Owner, CEO, and CFO, including managing complex calendars, scheduling meetings, resolving conflicts, and prioritizing commitments
• Prepare briefings, agendas, meeting materials, and follow-up action items
• Track high-priority deadlines, rocks, and deliverables across the leadership team while supporting strategic time management
• Coordinate and attend EOS (Entrepreneurial Operating System) meetings: prepare agendas, capture accurate notes, and relentlessly follow up on to-dos, issues, and rocks
• Act as a communications bridge between executives and their direct reports — following up on assignments, clarifying messaging, and driving accountability
• Handle highly confidential information with absolute discretion, professionalism, and integrity
• Anticipate needs, resolve issues before they become problems, and keep leadership focused on top strategic priorities
• Support field operations with administrative tasks (safety documentation, communications, expense tracking, etc.)
• Partner with the Director of Administration on company social events, team-building activities, and leadership gatherings
• Manage documentation, internal forms, filing systems, correspondence, data entry, and reporting as delegated

• You’re proactive, anticipating needs and solving problems before they arise.
• You’re relationship-oriented, building trust with warmth and professionalism across all levels.
• You’re accountable, ensuring tasks are completed and following through without needing constant oversight.
• You’re coachable, embracing feedback and quickly adapting to new priorities or processes.
• You bring positivity, staying calm under pressure and uplifting the team.
• You’re highly organized, managing multiple priorities with sharp attention to detail.
• You’re confident handling executive schedules and fostering clear communication.
• You collaborate seamlessly with other executive assistants across the organization.

• 3–5 years of administrative support experience (executive-level calendar management strongly preferred)
• Mastery of Microsoft Office Suite and Outlook calendar management
• Experience with EOS tools is a big plus (we’ll train the right person)
• Proven ability to juggle multiple executives and departments without dropping the ball
• Excellent written and verbal communication skills
• Construction industry background helpful but not required

At Sole Construction Partners, we reward great work with competitive pay, comprehensive health benefits, and a 401(k) with company match. You’ll enjoy paid holidays and time off to recharge, plus the opportunity to play a key role supporting executive leaders in a collaborative, growth-focused environment. Here, you’ll be part of a team that values trust, accountability, and celebrating wins together.