Senior Administrative Specialist

Senior Administrative Specialist

Department
:
The Graduate School

The Graduate School supports graduate students in every program at Florida State University. We provide assistance in academic matters, advice on university‑wide degree requirements, information on the availability of financial assistance including assistantships, fellowships, and scholarships, as well as approval for theses and dissertations.

• Serve as direct assistant to the Dean, reporting to the Assistant Dean and assisting with administrative and financial operations including programmatic support, purchasing, travel activities, inventory, and human resources.
• Manage the Dean’s committees, calendar, scheduling and coordinating appointments, meetings, and consultations; compose, send, and monitor correspondence via the Dean.
• Assist with financial, purchasing, and budgetary activities coordinated by The Graduate School and Center for Intensive English Studies (CIES), including requisitions, purchase orders, payment tracking, P‑Card management, and budget reconciliation.
• Act as Travel Representative for the Graduate School and CIES, processing travel authorizations, expense reports, and making air, hotel, and meeting reservations.
• Support overall administrative operations and selected human resources functions of the Graduate School, including recruitment, onboarding, termination, payroll, and time/leave records; responsible for FACET and assistant with department‑wide events.
• Manage office inventory and supplies, submit work requests to facilities or vendors, manage property, coordinate maintenance and repair of office machines, and handle correspondence.
• Assist with surveys, contact lists, front desk reception, walk‑in appointments, fellowship operations, waivers and other student programs; process/sort receipts and contracts; monitor and respond to email aliases and manage calendars.

• Bachelor’s degree and four years of experience; or a high school diploma/equivalent and eight years of experience (or an equivalent combination of education and experience).

• Proven track record in office management, executive support, or higher education administration.
• Ability to manage multiple priorities, deadlines, and complex schedules.
• Strong written and verbal communication skills.
• Exceptional attention to detail with the ability to consistently deliver accurate work in a fast‑paced, detail‑oriented environment.
• Competence with Microsoft Office Suite, FSU financial, HR, and travel management platforms.
• Ability to handle sensitive information with integrity and professionalism.
• Skilled at anticipating needs, resolving issues, and supporting decision‑making.
• Collaborative, diplomatic, and able to work effectively with faculty, staff, and external stakeholders.
• Adaptability to shift priorities and willingness to take on wide‑range tasks.

Anticipated Salary Range: $50,000 annually (commensurate with education and experience).

FSU offers a robust Total Rewards package. Visit our website to learn more about Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options.

Applicants are required to complete the online application with all applicable information; applications must include work history for up to ten years and education details even if attaching a resume.

This is an A&P position. Successful completion of a criminal history background check is required.

FSU is an Equal Employment Opportunity Employer.

Applicants may apply online at (Use the "Apply for this Job" box below). Current FSU employees should apply via myFSU >
Self Service.

• Mid‑Senior level

• Full‑time

• Administrative