Administrative Assistant Ii
Listed on 2026-01-12
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Admin Assistant
Location: Tallahassee
Requisition No:867885
Agency:
Agriculture and Consumer Services
Working Title:
ADMINISTRATIVE ASSISTANT II -
Pay Plan:
Career Service
Position Number:
Salary: $43,000.10 - $47,300.76
Posting Closing Date: 01/11/2026
Total Compensation Estimator Tool
ADMINISTRATIVE ASSISTANT IIFLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES OFFICE OF AGRICULTURAL LAW ENFORCEMENT*** STATE PERSONNEL SYSTEM OPPORTUNITY --ONLY CURRENT STATE PERSONNEL SYSTEMEMPLOYEES WILL BE CONSIDERED.***
The headquarters for this position is located in Tallahassee
Administrative Assistant II Duties:ADMINISTRATIVE DUTIES:
Functions as the lead administrative assistant for the Administrative Section. Prepares administrative reports, vehicle logs, and travel reimbursements. Assists with drafting memorandums, correspondence, policy revisions, and other documents at the direction of the supervisor or section major. Assists with compiling meeting notes and after meeting summaries. Works with other bureau and section administrative staff to provide assistance with reporting metrics and other needed data.
ALTERNATE UNIFORM/EQUIPMENT LIAISON:
Assists the OALE uniform administrative assistant as needed with issuance and maintenance of uniforms to sworn law enforcement personnel. Assists in maintaining the database to track equipment issued to new sworn employees, reorders of equipment for current sworn employees, and the retrieval of agency equipment from sworn employees separating from employment. Works with quartermasters to fill equipment requests.
SHAREPOINT:
At the direction of the supervisor, maintains the upkeep of information provided on the OALE’s internal Sharepoint site for Administration. This duty ensures the site stays up to date with relevant information including, but not limited to, updates to all bureau statistical data [works with other bureau AAs to retrieve this data] and all OALE points of contact. Utilizes tools such as Microsoft Power BI to graph statistical information for review by the supervisor and chief.
CRM SYSTEM:
At the direction of the supervisor, maintains Contact the Department customer relationship management system for the Office by reviewing the system daily for contacts and moving those needs to bureau subject matter experts within specific bureaus as appropriate. Works with the supervisor to determine whether items assigned to the Office are better addressed in another division and reassigns as required.
Ensures contacts are updated appropriately and closed out within 21 days of receipt unless specific needs of the issue require otherwise.
BACK-UP OALE CITATION/ NTA COORDINATOR:
Ensures Citation Tracking Sharepoint site is up-to-date and accurate. Ensures all citation book assignments are updated and accurately reflected within the system. Ensures yearly audits are completed in accordance with accreditation standards. Prepares documentation for destruction requests with DHSMV. Prepares documentation for new citations if needed. Ensures an accurate and complete list of eligible citations for issuance to new sworn personnel.
BACKUP RECEPTION DUTIES:
Will provide back up to the Administrative Assistant position responsible for the front desk and phone coverage. Provides such backup during periods of sick leave, annual leave or lunch. Provides this assistance as part of a rotational group consisting of all other Administrative Assistant positions within Administrative Services. Provides support to OALE headquarters staff.
Performs other duties as needed.
Minimum Qualifications:- A high school diploma or its equivalent and six (6) years of administrative or office support experience.
- A postsecondary degree may be used as an alternative for years of experience on a year-for-year basis.
- An equivalent combination of college education and experience which equals (6) years can substitute for the above requirements.
- Requires possession of a valid driver license.
- A completed State of Florida Employment Application.
- A completed Office of Agricultural Law Enforcement Civilian Supplemental Application.
- Oral Review Board.
- Background Investigation.
- Fingerprinting.
- Drug Screening.
$43,000.10 - $47,300.76
ContactHolly Chaires at or Holly.
Chaires with any questions or concerns.
Information regarding the Office of Agricultural Law Enforcement (OALE) may be found on the following website: https://(Use the "Apply for this Job" box below).-Enforcement
To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration.
Successful applicant must pass a background screening, fingerprint processing, and drug screening, as conditions of employment.
Persons selected are generally hired at the minimum…
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