Office Coordinator Sales

Our Property

Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.

We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing.

Our values define who we are.

• Be Authentic
• Practice Humility
• Cultivate Teamwork
• Value Time
• Be Trustworthy

• Low-cost Medical, Dental, Vision Plans
• Paid Life Insurance
• Short- and Long-Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4%
• Commuter and Company-paid Toll Programs
• Complimentary Daily Shift Meal

Responsible for providing varied secretarial and office administrative assistance to a manager and staff; may provide lead direction to office support staff.

• Receives and screens visitors personally and on the telephone, providing information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
• Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
• Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.
• Inputs and retrieves data or prepares reports.
• Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, monthly inventory equipment purchases and repair and personnel document preparation.
• May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Organizes and maintains various office files; purges files as required.
• Follows up on projects, transmits information, and keeps informed of activities.
• Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

• High School Diploma/GED but preferred degree in administration or related field.
• Must possess 2+ years of clerical/administrative experience, or an equivalent combination of education, training and experience.
• Excellent communication skills with fluency in English required. Bilingual would be a bonus.
• Must be proficient in Inventory Management Systems and Microsoft Office.

• Must have a valid driver’s license, motor vehicle background check will be completed

Knowledge of:

• Policies and procedures of the department.
• Use of specified computer applications involving Delphi, SMS, word processing, data entry and/or standard report generation.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques…