Office Coordinator - Sales Team

Our Property

Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world‑class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.

• Be Authentic
• Practice Humility
• Cultivate Teamwork
• Value Time
• Be Trustworthy

We offer a very competitive salary and generous benefits including:

• Low-cost Medical, Dental, Vision Plans
• Paid Life Insurance
• Short- and Long-Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4%
• Commuter and Company-paid Toll Programs
• Complimentary Daily Shift Meal

Responsible for providing varied secretarial and office administrative assistance to a manager and staff; may provide lead direction to office support staff.

• Receives and screens visitors personally and on the telephone, providing information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
• Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
• Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.
• Inputs and retrieves data or prepares reports.
• Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, monthly inventory equipment purchases and repair and personnel document preparation.
• May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Organizes and maintains various office files; purges files as required.
• Follows up on projects, transmits information, and keeps informed of activities.
• Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

• High School Diploma/GED but preferred degree in administration or related field.
• Must possess 2+ years of clerical/administrative experience, or an equivalent combination of education, training and experience.
• Excellent communication skills with fluency in English required. Bilingual would be a bonus.
• Must be proficient in Inventory Management Systems and Microsoft Office.

• Must have a valid driver’s license, motor vehicle background check will be completed.

• Policies and procedures of the department.
• Use of specified computer applications involving Delphi, SMS, word processing, data entry and/or standard report generation.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with a variety of individuals from various socio‑economic, ethnic and cultural backgrounds, in person and over the telephone.

• Performing office support duties.
• Reading and explaining rules, policies and procedures.
• Resolving varied office administrative problems.
• Organizing, maintaining and researching office files.
• Composing and merging correspondence independently or from brief instructions.
• Compiling and summarizing…