Accountant Iii

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website.

Requisition No:868406

Agency:
Management Services

Working Title:

ACCOUNTANT III -

Accountant II
Division of Telecommunications / Bureau of Financial Operations
State of Florida Department of Management Services
This position is located in Tallahassee, FL

This position performs professional accounting work involving the application of accounting techniques to the receipt and payment for a variety of telecommunication systems and facilities and cost recovery through end user invoices. Specific duties include but are not limited to:

• Interface with SUNCOM vendors to timely resolve disputed billing charges.
• Audit, resolve discrepancies, and verify data related to vendor invoices.
• Perform analytical review of monthly billing trends to determine reasonableness.
• Compare vendor charges to contract rates and identify discrepancies.
• Research customer inventory records to validate the timing of vendor charges.
• After bills are determined to be accurate, promptly prepare authorization for payment. Forward to the billing supervisor.

• Generate SUNCOM service invoices to user agencies. Holds the primary responsibility for all activity related to adjustments or other influences to correct billing errors. Work up the required vendor bill files to be billed to user agencies free of errors in accordance with established written procedures. Make corrections to bill files and / or error reports making sure each segment balances.
• Utilizing an automated billing management system, produce a monthly invoice for SUNCOM customers subscribing to telecommunications services.
• Conduct pre- and post-audits of billing accounts to ensure billing amounts are accurate.
• Analyze all exception reports produced during the billing process to determine the source of the error.
• Ensure that the monthly bill files contain appropriate debits/credits for the monthly recurring and non-recurring charges for services billed by DIVTEL.
• Accurately key and validate Adjustments.
• Ensure that all exceptions are resolved prior to generating the final bill file.
• Politely and promptly interfaces with user agencies to resolve problems pertaining to agency SUNCOM invoices.
• Provide training support to customers using the invoice management system as needed.

Maintain spreadsheets related to adjustments or credits that may impact billing. Maintain supporting financial documentation for audit purposes. Maintain detailed desk procedures specific to the job duties assigned.

Support staff as needed in all areas of SUNCOM vendor payments, billing, and auditing processes.

Responds to audit requests as needed.

Performs other duties as required.

• Experience with Microsoft Office programs (Excel, Word and Outlook).
• Knowledge of administrative principles and practices.
• Excellent organizational skills, and able to proofread and edit documents accordingly.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to make decisions in a timely manner.
• Ability to prioritize workload.
• Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Teamwork.

• A high school diploma or its equivalent and two years of financial or business experience.
• College education or vocational/technical training in a related field can substitute for each year of the required experience.
• Ability to spend prolonged periods of time performing sedentary work, involving repetitive motion.

Under the direction of Governor Ron DeSantis, Interim Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida…