Administrative Assistant - Warrants - Registry

Job Summary

Perform office and secretarial work of routine difficulty. This position works under close supervision. Positions at this level are assigned routine/standardized or recurring duties.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries will require an internal equity review and those that are above the first quartile will require additional approval.

Per PCSO Selection Guidelines, the following may be disqualifiers:

• Having been disciplined by any employer, including military, as an adult for abuse of leave, gross insubordination, dereliction of duty or persistent failure to follow established policies and regulations.
• Having been involuntarily dismissed, for any reason other than layoff, from two or more employers as an adult.
• Having held more than seven paid positions with different employers within the past four years, or more than 15 paid positions with different employers in the past ten years (excluding military). Students who attend school away from their permanent legal residence may be excused from this requirement as well as other persons with a reasonable explanation for an extensive job history.
• Resigning from any paid position without notice may be disqualifying, except where the presence of a hostile work environment is alleged or other reasonable cause existed.

• Answer questions from staff and the public.
• Compile information and prepare reports.
• Format, compose, type, and prepare routine correspondence.
• Maintain office records and files.
• Prepare and process confidential and sensitive documents.
• Schedule meetings.
• Screen telephone calls and route to appropriate individuals.
• Take meeting minutes.
• Responsible for inventory and ordering supplies.
• Gather information from various agencies.
• Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
• Verify and complete records, forms, and documents. Enter requisitions and purchase orders.
• Receive and pay invoices.
• Schedule appointments.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work‑related issues, customer records, and restricted County information.
• Perform other related duties as required.

• High school diploma or GED equivalent.
• Two (2) years of experience performing general secretarial or office work.
• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
• For ACJIS users – Must pass a thorough background investigation and background re-investigation every 5 years.

• Knowledge of Business English, spelling, arithmetic, punctuation, and grammar.
• Knowledge of office practices and procedures.
• Knowledge of current MS office software.
• Knowledge of filing and record‑keeping.
• Skill in preparing and submitting reports.
• Skill in using data processing systems and other office equipment and machines.
• Ability to maintain complex filing systems.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity.

Work is performed in a relatively safe, secure, and stable work environment.

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
• Paid Vacation And Sick Leave
  • 15 Vacation Days Accrued Annually Starting Day One
  • After Three (3) Years of Service 18 Vacation Days…