Administrative Manager

Overview

Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; it offers a sense of purpose and financial benefits. We provide value to our employees through retirement plans, paid sabbaticals every five years, and affordable benefit costs.

In the long run, Pinal County is an excellent place to fulfill your passion and support your retirement.

Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. We are growing, so be sure to check out all of our other opportunities as well.

Perform administrative work of considerable difficulty in the planning, directing, and coordinating activities of a designated program or division to ensure that goals or objectives are accomplished. This is a Supervisory position working under general direction. Positions at this level have a primary responsibility for planning, assigning, and reviewing the work of a group of employees, as well as selecting, training, and disciplining individual employees.

• Manage operations of an assigned work group, make appropriate decisions based on experience, and perform work within the scope of authority and training.
• Manage, train, and schedule staff, monitor work and evaluate performance, explain rules, policies, and procedures, and meet regularly with staff to discuss and resolve priorities, workflow, special assignments, special projects, problems, schedules, cross-training, and client service issues.
• Plan, organize, and manage technical operations and operational programs, meet with user groups to identify and resolve performance, process, policy, and operational issues, and assure services meet customer needs and requests.
• Monitor work group operations and verify compliance to County policies and procedures, verify the accuracy of the electronic and paper filing systems, and perform specialized work group functions as needed to meet workload demands.
• Manage assigned programs, projects, and research studies, identify and resolve complex data management and case management problems, monitor operations, and assure proper resolution of operational and service issues.
• Coordinate activities and projects between department staff, other County staff, and outside agencies.
• Research operational issues and compile data from other departments and agencies to evaluate and resolve complex operational problems, inter-departmental processes, new and revised procedures, and technical solutions.
• Maintain personnel files and process administrative forms, update, review, and research files and computer databases, and assure all administrative and operational actions are in compliance with County policy and procedures.
• Provide information and assistance to staff, clients, and customers, answer questions and resolve issues within scope of authority, using knowledge of County and department policies and procedures, research information requests, and respond independently to inquiries when appropriate.
• Review documents, technical records, and applications and check documents for validity and accuracy of information.
• Train and cross train staff in a variety of technical, clerical, and office support duties.
• Receive, process, and distribute supplies, equipment, invoices, payments, timekeeping, claims, applications, requisitions, and other technical and legal documents, monitor records and account activity, and update files.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

• Process Status Change Forms.
• Create agenda items for all public health related items for Board of Supervisor and Public Health Board meeting agendas. Work with the Clerk of the Board's office to ensure agenda items are correct, and all necessary documentation is uploaded and received on time.
• Maintain tracking of public health vehicles, including grant funded vehicles. Work with the Public Health Leadership team to ensure proper vehicle maintenance and usage.
• Take meeting minutes for Public Health Leadership meetings.
• Complete special projects with the Director and Deputy Directors.
• Program management and supervision of staff for the On-the-Go Transportation program

• High school diploma or GED equivalent.
• Five (5) years of administrative work experience, including two (2) years in a supervisory capacity.
• Must submit to fingerprint and background examinations.
• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• Associate's degree in Business or Public Administration.
• Specific technical training and…