Accounting and Bookeeping

St John Vianney Catholic Church

ACCOUNTING & bookkeeper

Job Description

Accountability: Reports to Pastor or Delegate

Supervisory Responsibility: None

FLSA Status: Non-Exempt (eligible for overtime)

Hours: Full-time

General

Summary:

This position assists the ministry of the parish by performing all financial activities to ensure proper maintenance of accounting records, processing of receivables, payables, and payroll. The incumbent directs these efforts with technical expertise within a framework of shared ministry and Catholic values.

Possible Duties and Responsibilities

A. General Accounting Duties

• Maintains accounting ledger using double entry bookkeeping for receipts and disbursements.
• Uses an accrual accounting system.
• Prepares a yearly budget and regularly monitors budgetary compliance for all departments.
• Performs a variety of routine accounting tasks and maintains all accounting records and files.
• Gathers data and prepares regular financial reports for use by the parish and diocese, including the annual report to the Diocese of Lansing.
• Ensures accurate balances in bank accounts.
• Ensures proper audit compliance and compiles requested data at time of an audit.
• Coordinates and handles all financial needs of approved grants in a timely manner.
• Monitors and assists with parish tuition assistance program.
• Maintains knowledge of accounts payable processing for support.
• Research various means to increase parish efficiency in spending.

B. Payroll/Human Resources Duties

• Ensure proper hiring processes, including fingerprinting, background checks and virtus training.
• Processes payroll and all required withholding taxes and reports.
• Assists personnel in filing for benefits (insurance and retirement). Directs staff to the appropriate support when they have questions.
• Supervise staff use of paid and unpaid time off.
• Coordinate all human resources policies and procedures.
• Stay abreast of changes to diocesan benefits, employee handbook, and other related policies. Communicate updates to staff.

C. General Office Duties

• Develops and maintains all accounting and payroll records and files.
• Maintain open lines of communication with other members of parish staff and committees.
• Attend finance council and other meetings as requested.
• Assists with various parish and diocesan special projects.
• Handles sensitive information confidentially.

Knowledge, Skills, and Abilities

Education:

Associates degree or equivalent with significant coursework in accounting.

Experience:

Minimum of two years of experience with standard accounting practices, office procedures, and business etiquette. Must be fluent in Microsoft Excel and Word. Familiarity with accounting software preferred.

Require:

Must be able to maintain confidentiality. Some evening work may be required.

Physical Demands:

While performing duties, employee has to sit for long periods of time, use hands in repetitive motion tasks, and answer telephone calls. The position also requires some standing, stooping, and bending while filing. Employee is expected to work onsite, Monday through Friday, with minimal travel.

The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.

Interested parties CONTACT:
St John Vianney Catholic Church, Melinda Holm, melindaholm,